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Student Rights (FERPA)

The right to inspect and review education records.

As a student, you have the right to review your education records within 45 days of the receipt of a request with the following limitations:

  • Financial information furnished by your parents or guardians in support of an application for financial aid.
  • Confidential letters of recommendation for admission, employment, or recognition for which you have waived access.
  • Confidential notes made by a faculty memember or University counselor that are accessible only to that person and not shared with any other member of the University.
  • Materials in any admissions files until you have registered for classes at the University.
  • All other records which are excluded from the FERPA definition of education records

The right to request that corrections be made to education records if they believe those records are inaccurate or misleading, or in violation of their privacy rights under FERPA.

If you believe that your education records contains errors, are inaccurate, or are misleading, you must contact the Registrar's Office with a statement of which records you feel are in error and why you believe they are in error.

The right in most instances to control access to information in your records by persons or agencies outside the University. 

  • University officials must demonstrate a legitimate educational interest consistent with their official duties for access to student education records.
  • Except for directory information, however, persons outside the University - including your parents and/or spouse - will be given information from your records only 
    • (a.) when you authorize it in writing, or 
    • (b.) in connection with your application for or receipt of financial aid, or 
    • (c.) in connection with studies conducted for the purpose of accreditation, development and validation of predictive tests, administration of student aid programs, or improvement of instruction, or
    • (d.) when disclosure is necessary in a health or safety emergency,
    • (e.) or as required by federal or state law or by judicial order or lawfully issued subpoena, or
    • (f.) to parents of a student regarding the student’s violation of any federal, state, or local law, or of any rule or policy of the University, governing the use or possession of alcohol or a controlled substance if the University determines the student committed a disciplinary violation and the student is under the age of 21.
  • If information from your record is subpoenaed or required by judicial order, a reasonable attempt to notify you will be made as quickly as possible unless the order or subpoena prohibits such notice. In addition, the results of a disciplinary hearing conducted by the institution against the alleged perpetrator of a crime of violence will be made available to the alleged victim of that crime.

The right to limit disclosure of your directory information.

If you do not want the University to release those items designated as directory information, you must file a written request to that effect with the Registrar's Office.If you have requested non-disclosure of directory information and wish to repeal that request, you must file a written request to that effect with the Registrar's Office.

The right to a hearing if you believe that you have been improperly denied access to your records, your records contain information that is inaccurate or misleading, or information from your records has been improperly released to third parties.

If you believe one or more of these situations has occurred, contact the Registrar's Office (send an e-mail to registrar@macuniversity.edu or submit a statement in person) detailing the specifics of the situation including the office(s) and records involved.

The right to file a complaint to federal officials if you believe that there has been a violation of the rights afforded you under the Family Educational Rights and Privacy Act of 1974.

Complaints must be submitted in writing and must be submitted within 180 days of the alleged violation.

Complaints must be mailed to:

The Family Policy Compliance Office
U. S. Department of Education
600 Independent Avenue SW
Washington, D. C. 20202-4605

More Information

For more information about FERPA, please visit the Department of Education's FERPA guidance website.