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Institution Wide Policies

I-1 - Drug and Alcohol Abuse Policy
I-2 - Tributes Family Members
I-3 - Determining Dates
I-4 - Rally Participants
I-5 - Rally Committee Meetings
I-6 - Philosophy of Administration (VPs)
I-7 - Admission of Students
I-8 - Hiring New Personnel
I-9 - Notification of Departing Student
I-10 Tribute-Death of Former Employee
I-11 - Employee Farewells
I-12 - Faculty-Staff Travel Reimbursement
I-14 - On Campus Burial
I-15 - Graduation Speakers
I-16 - Book Recommendations
I-17 - Graduate Missionaries
I-18 - Political Activity
I-19 - Sexual Assault, Domestic/Dating Violence, Stalking (Violence Against Women Act)
I-20 - International Travel
I-21 - Doctrinal Interviews
I-22 - Substantive Change

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Mid-Atlantic Christian University - Institutional Policy #1

SUBJECT: Drug and Alcohol Abuse Policy

DATE: Historic
REVISED:
NEXT SCHEDULED REVIEW: This policy will be reviewed in February of odd numbered years. (February 2015)

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: Mid-Atlantic Christian University
Procedure for: Mid-Atlantic Christian University
Authorized by: President
Issued by:  Board of Trustees

I.  Purpose

Mid-Atlantic Christian University is dedicated to the pursuit and training of exceptional Christian leaders and, as such, expects all members of the University Community to behave in a manner that uphold these standards.

II. Policy:

Faculty, staff, and students must maintain the highest standards of Christian, personal, and professional conduct. Illegal and/or abusive use of drugs, adversely affect the mission of the University and standards of Christian living and are strictly prohibited. The University recognizes that the distribution, sale, administration, and possession of controlled and dangerous substances, related drug paraphernalia, and the unlawful use of alcohol on University property and/or at all University sponsored activities is strictly prohibited. The Department of Police and Public Safety will strictly enforce all laws with respect to controlled, illegal, and dangerous substances. Any person found to be in violation of policies addressing the distribution, sale, administration, and/or possession of controlled, illegal and dangerous substances, on or off campus, will be subjected to suspension/ expulsion and termination of employment, as appropriate.

Those students found to be in violation of policies addressing alcohol on campus; will be referred for disciplinary action which may include suspension and/or expulsion from the University. Employees found in violation of this policy will be referred for appropriate disciplinary action under the rules governing discipline.

Mid-Atlantic Christian University is dedicated to providing a campus environment free of the illegal and or abusive use of alcohol and/or drugs. The illegal and/or abusive use of drugs and/or alcohol by members of the campus community jeopardizes the safety of the individual and undermines Christian values and the academic process. Mid-Atlantic Christian University is therefore committed to having a campus that is free of the illegal and/or abusive use of drugs and alcohol. In keeping with this commitment, it is the policy of the University that the illegal and/or abusive use of drugs or alcohol is prohibited on University property or as part of University activities. This policy is consistent with the policy statements regarding alcohol and drug enforcement, which were required by the Drug-Free Schools and Communities Act Amendments of 1989 and are reviewed on a biennial basis.

Mid-Atlantic reserves the right to do random drug testing at any time for any reason.

The MACU Student Life Policy Statement for a Drug-Free Campus can be found at:

http://www.macuniversity.edu/student-life/student-services/safety-and-security

This link is distributed to students at the beginning of each academic year.

III. Procedures

Drug and Alcohol Abuse Education Program

Consistent with her educational mission, the University also assists its members in finding alternatives to alcoholic beverages by promoting social interactions and stress reduction, and it provides services and resources for community members who experience alcohol related difficulties.

Mid-Atlantic Christian University provides educational and counseling options throughout the year through a variety of venues including chapel services, lectures and counseling on alcohol and drug related issues. These programs are made available through the following:

  • Counseling Center - ext.  2084
  • Student Life Office - ext. 2073

IV. Published: Staff Handbook, Faculty Handbooks, Student Handbook

V.  Reason for Revision:

VI. Appendices: None

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Mid-Atlantic Christian University - Institutional Policy #2

SUBJECT: Tributes at death of family member

DATE: October 12, 1994
REVISED
NEXT SCHEDULED REVIEW: February of even-numbered years, February, 2014

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Mid-Atlantic Christian University
Procedure for: Vice Presidents
Authorized by: President
Issued by:  Board of Trustees

I. Purpose

II. Policy

In the event of a death in the immediate family of a staff or faculty member, the head of the member's administrative division is to send an appropriate tribute.

Definition:
immediate family is defined as the following:

Children of the employee
Parents and mother- or father-in-law of the employee
Siblings of the employee
Spouse of the employee

III. Procedure

A. To prevent any misunderstanding, a list of personnel and the responsible administrator follows. The list is not all-inclusive; any direct report

President:  Members of Leadership Team, president's secretary, assistant to the President, director of Mid-Atlantic Foundation.

VPSS: Campus ministers, resident hall directors, student life director, athletics, admissions administrator, admissions counselors, enrollment director.

VPIA: Assistant VPIA, development secretary.

VPAA: Registrar, AA administrative assistants, all instructors, librarians.

VPF: AVPF, bldg. and grounds superintendent, maintenance and housekeeping personnel, cafeteria head, clerk/receptionist, accounts manager, financial aid administrator, and information services.

B. A floral gift should be sent as follows:

1. As soon as possible after the administrator hears of the death, preferably the same day.

2. To the employee’s home, or the home where family is gathering. If the administrator deems appropriate, the gift may be sent to the funeral home.

3. From "the MACU family" or "Your friends at MACU."

4. Check with President's secretary for a florist.

C. A memorial gift to the library, college, or a charity/non-profit organization may be substituted for a floral gift when explicitly requested by the employee or deemed appropriate or deemed appropriate.

1. Such a gift should be in the same range as a floral gift: approximately $40-75.00

2. The administrator should present a requisition for the gift to the VPF, who will return a check to the administrator. The administrator should send the check to the institution or organization with an appropriate letter.

D. The administrator may deem it appropriate to remember deaths of the following relatives of employees by a card or note:

Grandparents
Grandchildren
Brother- or sister-in-law
Son- or daughter-in-law
Aunts or uncles

IV. Published Policy Manual

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Institutional Policy #3

SUBJECT: Determining dates for certain events

DATE: Various times
REVISED: February, 2011
NEXT SCHEDULED REVIEW: February of odd-numbered years, February 2015

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Mid-Atlantic Christian University
Procedure for: President’s Secretary
Authorized by: President
Issued by:  Board of Trustees

I.  Purpose

II. Policy

The president’s office will determine certain dates after the Vice President for Academic Affairs has established the academic calendar, which he prepares three years in advance.

III. Procedure

Fall Semester

Rally planning committee meets fourth Tuesday in September.
Mid-Atlantic Day is first Sunday of October (suggested, but date is optional).
Trustees meet on Friday of the third week in October.

Spring Semester

Rally planning committee meets last Tuesday in January.
Faculty/Staff-Graduate Supper is first Tuesday evening in February.
Rally begins on the third Thursday of March.
Alumni Association holds annual meeting at noon on Friday of Rally.
Graduate Orientation is the second Tuesday of April.
Oasis begins the third Friday in April (date of Easter may cause a shift)
Junior-Senior Banquet is the Friday one week before commencement.
Trustees meet on the day before commencement.

IV. Published: Policy Manual

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University - Institutional Policy #4

SUBJECT: Rally participants

DATE: Various times
REVISED: February, 2011
NEXT SCHEDULED REVIEW: February of odd-numbered years, February 2015

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: President and Rally planning committee members
Procedure for: Rally planning committee members
Authorized by: President
Issued by:  Board of Trustees

I. Purpose

II. Policy

The university president guides the Rally planning committee in choosing participants and remunerating according to agreed-upon formulas.

III. Procedure

Offering prayers:

Worded by ministers, including youth ministers, who have moved into the area relatively recently.

Other prayers (invocations and benedictions):

Worded by men from classes 5 years away from those being honored; if not enough individuals are available in these classes, go to the years immediately before the fifth year.

Remuneration for speakers and worship leaders.

There is no remuneration (including travel) for staff or trustees.

For others, the remuneration schedule is as follows:

$200 per session plus mileage at IRS standard mileage rate or plane fare.
Housing and meals will be provided if needed either at the president's home or a motel.

IV. Published: Policy Manual

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University - Institutional Policy #5

SUBJECT: Rally committee meetings

DATE: Various times
REVISED: February, 2011
NEXT SCHEDULED REVIEW: February of odd-numbered years, February, 2015

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: Mid-Atlantic Christian University
Procedure for: VP Institutional Advancement
Authorized by: President
Issued by:  Board of Trustees

I. Purpose

II. Policy

The Rally Planning Committee meets twice each year in order to select speakers and other session participants. The Vice President for Institutional Advancement (VPIA) is responsible for making sure the committee meets.

III. Procedure

1. The committee is made up of four or five alumni members (appointed by the president-elect of the alumni association), the university president, the Assistant to the President, the Vice President for Institutional Advancement, and two other members of the faculty/staff appointed by the President upon the recommendation of the VPIA.

2. The January meeting (two years before the Rally) is the time to select main speakers and song leader(s).

a. The committee will select a first, second, and third choice for each main speaker and for the missionary speaker. The chair will appoint a contact person for each of these. The committee will also select the song leader(s), and the chair will appoint contact person(s).

b. There may be times that a committee believes it should select a main speaker earlier than prescribed above. The committee has the power to select a main speaker for a future rally that is beyond the scope of its assignment.

3. At the following September meeting, the committee will:

a. Make sure that the speakers and song leaders for two years hence are confirmed. All other selections/recommendations are for the upcoming Rally.

b. Select an alumni speaker for the Friday morning session.

c. Select leaders for the opening, closing, and offering prayers  Typically the Assistant to the President brings a list of alumni who had some role in previous rallies; he will bring a list of male graduates of applicable years (see Institutional Policy 4):

1) Preference should be given to those people not on program before or not on for a long time.

2) Blend vocational and avocational workers.

3) Should be actively involved in local Church of Christ/Christian Church.

4) If married, solid marriage.

d. Make suggestions as to special music. The Assistant to the President will contact these people. Variety is desirable in the size of groups as well as the style of music. Larger groups bring more people, which helps attendance.

4. The alumni association president-elect should inform alumni members of upcoming meetings. The university assistant to the president should remind faculty/staff members.

5. Meetings begin at 1 p.m. on the university campus. The dates are always listed on the university calendar.

6. The chair should prepare an agenda sheet for distribution at meetings (or send along with the notification of the meeting date). A printed agenda speeds the process and keeps the committee focused on the business for that meeting. (If the agenda is sent at notification time, members may be encouraged to come to the meeting with written suggestions for various participants.

IV. Published: Policy Manual

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University - Institutional Policy #6

SUBJECT: Philosophy of administration: vice presidents

DATE: November 15, 1994
REVISED: July 25, 1999
NEXT SCHEDULED REVIEW: February every fifth year, February 2015.

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: Mid-Atlantic Christian University
Procedure for: President
Authorized by: President
Issued by:  Board of Trustees

I. Purpose

II. Policy

The Staff Handbook clearly states the philosophy of administration of Mid-Atlantic Christian University with regard to administrative divisions and the vice presidents of these divisions.

III. Procedure

The VP Finance will publish the Staff Handbook, updated at least every 2 years, or more frequently as needed or directed by the president of the university.

IV. Published: Staff Handbook

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University - Institutional Policy #7

SUBJECT: General Admission of students

DATE: September 23, 1997
REVISED: August 2010
NEXT SCHEDULED REVIEW: Spring of odd-numbered years. Spring 2015

APPROVED BY BOARD OF TRUSTEES:   October 18, 2013

Policy for: All divisions of Mid-Atlantic Christian University
Procedure for: All divisions of Mid-Atlantic Christian University
Authorized by: Chair of the Board of Trustees
Issued by: Board of Trustees

I. Purpose

To establish the general admission policy of Mid-Atlantic Christian University.

II. Policy

1. The university endeavors to recruit a student body of up to 500 or more from a diversity of backgrounds. While recruitment is global at heart, the primary focus of Mid-Atlantic’s recruitment will be within the Restoration Movement (Christian Churches/Churches of Christ) from the eastern United States (Carolina to Maine). In its recruitment, the university is open to all persons who meet the criteria for admission.

2. Degree-seeking students will be admitted whose educational goals are consistent with the educational purposes of the university and who meet the requirements stated below. The individual must:

a. Be a high school graduate or the equivalent

b. Declare Christian faith and be earnestly seeking God’s will or be seeking a Christian faith-based education

c. Express a desire to be involved in Christian or community service

d. Meet or exceed the academic and character requirements specified by the faculty and leadership team, clearly publicized in the catalog, the Student Handbook, and other university publications.

e. Agree to abide by all requirements and guidelines specified by the faculty and leadership team, clearly publicized in the catalog, the Student Handbook, and other university publications

III. Procedure

The policy is administered by faculty through the Application Review Committee and supervised by the Vice President for Student Services.
The Board of Trustees will review this policy biennially in the spring of odd-numbered years and make any needed changes.

Adopted: 9/23/97
Review: Board of Trustees in May of odd-numbered years
Last revision: 8/10
Last review: 5/11, 5/13
Next review: 5/15
Published: Policy Manual

III. Published: Policy Manual

IV. Reason for Revision

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Mid-Atlantic Christian University - Institutional Policy 8

SUBJECT: Hiring new personnel

DATE: September 23, 1997
REVISED: August 2010
NEXT SCHEDULED REVIEW: February of odd-numbered years. February 2015

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for:
Procedure for:
Authorized by: President
Issued by: Board of Trustees

I. Purpose

II. Policy

All decisions for hiring new personnel will be made by the Leadership Team. The Bylaws state “Every member of the Board of Trustees, Administrative Officers, full-time Faculty, and all Faculty who teach in the Department of Biblical Studies shall be a member in good standing of the free and autonomous Churches of Christ and Christian Churches.” They and all other employees must “reaffirm annually, in writing, his belief without mental reservation or private interpretation” in the university’s Statement of Faith (Article V).

Two policies address special exemptions to this policy. One is Board of Trustee Policy #7 Limited Exemption for University Bylaws Article V, which concerns special exemption for ROTC personnel when certain criteria are met. The other is Board of Trustee Policy #9 Waiver Process for Bylaws Article V. Section 4 of Article V permits the administrative team to waive the aforementioned requirement for full-time faculty members only when circumstances and procedures as spelled out in BT-9 are met and followed.

III. Procedure

A. A vacancy must exist or the Leadership Team must budget a new position before anyone can be hired for a position at MACU.

B. Those being considered for full-time faculty members will be interviewed by the Leadership Team and the Academic Cabinet. Those being considered for vice presidency or for resident hall directors will be interviewed by the Leadership Team.

C. Names for all remaining positions must be brought before the Leadership Team by the president or appropriate vice president.

D. All new personnel candidates should have a session with the Vice President for Finance that would include a printout of the salary package plus answering any other questions about pay, insurance, moving expenses, and the local economy.

E. Where possible, the person's spouse should be in the interview mentioned in number 2 above. Travel expenses for both should be covered by MACU.

F. Candidates for the following positions will have doctrinal interviews with the chair of the Bible department: president, vice presidents, faculty, assistant vice presidents, resident hall directors, admissions counselors, and any other position whom the vice president of that area deems appropriate. The vice president in charge of the area will request the Bible chair to conduct the interview before the candidate is invited to campus for an interview. The Bible chair will give a written report of the interview to the appropriate vice president, who will then keep this report with the personnel file.

G. Part of the interview process for teaching faculty, the candidate should be interviewed by the Bible department faculty members.

H. All candidates will also submit or submit to a criminal background report, credit report, and drug screening.

IV. Published: Policy Manual

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University - Institutional Policy #9

SUBJECT: Informing Faculty/Staff of departing students

DATE: November 1998
REVISED: March 2010
NEXT SCHEDULED REVIEW: February of even­-numbered years, February 2016

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: VP Academic Affairs, VP Student Services, Registrar
Procedure for: VP Academic Affairs, VP Student Services, Registrar
Authorized by: President
Issued by:  Board of Trustees

I. Purpose

II. Policy

It is the responsibility of the Vice President for Student Services to inform faculty and staff concerning the departure of students for disciplinary reasons, the responsibility of the Vice President for Academic Affairs to inform faculty and staff concerning the departure of students for academic reasons, and the responsibility of the Registrar to inform faculty and staff concerning the departure of students for personal reasons. Faculty and staff will be informed of said action by the appropriate person within 24 hours of the administrator's knowledge of the action.

III. Procedure

  1. Generally speaking, academic decisions are made at semester breaks and usually more than one student is affected. The note informing faculty and staff of the departure can simply say, "The following students have been suspended from MACU for academic reasons." 
  2. Disciplinary decisions are made in Disciplinary Committee meetings. The note can simply say, "______ has withdrawn from MACU for disciplinary reasons." 
  3. Students who withdraw for personal reasons usually fill out a form at the Registrar's office; when this form is filled out, a note to the faculty and staff can state, "______ has withdrawn from MACU for personal reasons." 
  4. Faculty and staff shall receive the news (via email, note, or other appropriate medium) within 24 hours of the Disciplinary Committee meeting, the notification to the student of his suspension for academic reasons, or, in the case of withdrawal for personal reasons, the filling out of the withdrawal form.

 

IV. Published: Policy Manual

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University - Institutional Policy #10

SUBJECT: Tributes at death of former employees

DATE: January 15, 2001
REVISED: November 2008
NEXT SCHEDULED REVIEW: February every five years, February 2018

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: President
Procedure for: President
Authorized by: President
Issued by:  Board of Trustees

I. Purpose

II. Policy

In the event of a death of a former employee, the president's office will send an appropriate floral tribute.

Definition:
For this policy, employee is defined as the following: Anyone who has ever worked here and drawn a salary from the university or anyone who has volunteered his services and was considered a staff member, faculty member, or associate.

III. Procedure

1. All other administrators are urged to let the president's office know at once if they learn of such deaths.

2. The floral gift should be sent as follows:

a. As soon as possible after the president hears of the death, preferably the same day.

b. To the home of the deceased, or the home where family is gathering. If the administrator deems appropriate, the gift may be sent to the funeral home.

c. From "the MACU family" or "Your friends at MACU."

3. If the president's office does not learn of the death soon enough to send a floral tribute in a timely manner, a choice should then be made whether to send a late floral tribute or a gift to the MACU Foundation or some other appropriate nonprofit organization.

a. If a gift to the Foundation is decided, such a gift should be in the same range as a floral gift: approximately $40 to $75.

b. The president should present a requisition for the gift to the VPF, who will return a check to the administrator. The administrator should send the check to the institution.

IV. Published: Policy Manual

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University - Institutional Policy #11

SUBJECT: Farewell to departing employees

DATE: April 25, 2001
REVISED: November 2008
NEXT SCHEDULED REVIEW: February every five years, February 2018

APPROVED BY BOARD OF TRUSTEES:   October 18, 2013

Policy for: Administration
Procedure for: Administration
Authorized by: President
Issued by:  Board of Trustees

I. Purpose

II. Policy

When an employee leaves the service of Mid-Atlantic Christian University, there will be appropriate recognition of his contributions to MACU, including a going-away event and a gift.
Definition:
For this policy, employee is defined as the following: Anyone who has ever worked here and drawn a salary from the University or anyone who has volunteered his services and was considered a staff member, faculty member, or associate.

III. Procedure

1. The vice president or leadership team member to whom this person was primarily responsible will be responsible for planning. If the person leaving is a vice president or leadership team member, then the president will be responsible. In all of these cases, the responsible party may delegate the assignment to others.

2. An appropriate event should be planned in advance so that the honoree and members of his family can be present as well as a considerable number of the staff and faculty. The event may be held in conjunction with another event on campus, but it should be planned in such a way as not to seem an afterthought.

3. A gift should be presented to the honoree. The suggested "rule of thumb" for buying this gift is to assign $30.00 to the first year of service and then $10.00 for each additional year.

4. If the employee’s leaving is under less than ideal circumstances, the vice president or leadership team member, in collaboration with the president, will decide how much of this procedure should be followed.

IV. Published: Policy Manual

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University - Institutional Policy #12

SUBJECT: Faculty/staff travel underwritten by the university

DATE: January 11, 2002
REVISED: March 2010
NEXT SCHEDULED REVIEW: February every five years, February 2013

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: Mid-Atlantic Christian University
Procedure for: Mid-Atlantic Christian University
Authorized by: President
Issued by:  Board of Trustees

I. Purpose

The purpose of this policy statement is to establish under what conditions and for which faculty and staff the University will underwrite travel/attendance costs.
The University would like to encourage staff and faculty to attend conventions, seminars, and other such meetings that would enhance the attendee's service to the institution and/or the university's standing among its publics. At the same time, budgetary restraints must be considered. Thus, the following guidelines will serve to assure stewardship:

II. Policy

A. All such travel must be covered in the annual budget and must be approved by the supervisor in charge of that area of the budget.

B. A spouse (or other family member) may accompany the staff/faculty person approved for the trip so long as any additional expenses are covered personally.

III. Procedure

IV. Published: Policy Manual

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University - Institutional Policy #14

SUBJECT: On-campus burials

DATE: Oct 18, 2013
REVISED:
NEXT SCHEDULED REVIEW: Every 5 years, May 2018

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: All divisions of Mid-Atlantic Christian University
Procedure for: All divisions of Mid-Atlantic Christian University
Authorized by: Chair of the Board of Trustees
Issued by: Board of Trustees

I. Purpose

To provide for burial of cremains.

II. Policy

Any member (or former member) of the staff, faculty, or associates who has served a minimum of twenty years may have his cremated remains buried on the campus.

III. Procedure

1. Either the person or his family may make the request to the administration.

2. Place of burial will be decided by the family and administration.

3. All expenses involved in the burial will be borne by the family.

4. The decedent and family will understand, that if future changes were to require it, the remains may be moved to another location on campus.

5. Any marker should be small and unobtrusive. It is recommended that it be no larger than 2½ feet long by 1½ feet wide by 6 inches high. And, if it is in an area that is being mowed, it should be low enough that a mower would pass over it.

IV. Published: Policy Manual

The Trustees will review this policy after five years at their May meeting.
Adopted by Trustees: 1/31/06
Last revision: 11/08
Last review: 11/08, 5/13
Next review: 5/18
Published: Policy Manual

IV. Reason for Revision

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Mid-Atlantic Christian University - Institutional Policy #15

SUBJECT: Graduation speakers

DATE: April 6, 2005
REVISED: February 2011
NEXT SCHEDULED REVIEW: February every five years in February. February 2016

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: Mid-Atlantic Christian University
Procedure for: Administration
Authorized by: President
Issued by: Board of Trustees

I. Purpose

II. Policy

The commencement speaker will be selected by the Leadership Team, invited by the Office of the President, and underwritten by the university.

III. Procedure

The Leadership Team will select the speaker for commencement. The president will invite him. The university will underwrite his expenses and honorarium.

IV. Published: Policy Manual

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University - Institutional Policy #16

SUBJECT: Book recommendations

DATE: November 21, 2005
REVISED: November 2008
NEXT SCHEDULED REVIEW: February every five years, February 2018

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Mid-Atlantic Christian University
Procedure for:
Authorized by: President
Issued by:  Board of Trustees

I. Purpose

II. Policy

In order for Mid-Atlantic Christian University to officially endorse to the general public a book for purchase, the book must be

1. Written by a faculty or staff member; and

2. Recommended by a majority of the faculty.

III. Procedure

IV. Published: Policy Manual

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University - Institutional Policy #17

SUBJECT: Graduate Missionaries

DATE: May 18, 2006
REVISED: February 2013
NEXT SCHEDULED REVIEW: February every five years, February 2018

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Mid-Atlantic Christian University
Procedure for: President, VP Institutional Advancement, Cross-Cultural Studies Chair
Authorized by: President
Issued by:  Board of Trustees

I. Purpose

Mid-Atlantic Christian University desires to honor those graduates who have given their lives in cross-cultural service in other countries so they may inspire others into full-time missionary service.

II. Policy

Mid-Atlantic Christian University will give special recognition to graduates serving as cross-cultural ministers in other countries.
“Missionaries” described in this policy are “those who are actually living on a foreign field and those who have lived on a foreign field but now live in the USA while working full-time in foreign ministry.” Variances are also allowed for those graduates who reside in the USA but whose full-time work involves significant cross-cultural service in other countries.
Graduate missionaries are recognized/honored in a number of ways, among them:

a. Pictures on the wall in the Wallace-Eakes Center for Missions and Cross-Cultural Studies

b. Flags of country of service placed at Morrisette Gazebo, over Chesson Gymnasium stage, at graduation ceremony

c. Listing in alumni rally program booklet

One must be a graduate to be recognized.

a. Those persons who have been awarded a certificate or a two-year or four-year degree by Mid-Atlantic Christian University will be recognized.

b. Exceptions are made for spouses of graduates (e.g., Indu Lall, Sherrie Hostetter)

c. Non-graduates can be recognized if determined appropriate by Cross-Cultural professor, Vice President for Institutional Advancement, and President.

III. Procedure

IV. Published: Policy Manual

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University - Institutional Policy #18

SUBJECT: Policy on political activity

DATE: January 2008
REVISED: January 2008
NEXT SCHEDULED REVIEW: February every three years, February 2017

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Mid-Atlantic Christian University
Procedure for:
Authorized by: President
Issued by:  Board of Trustees

I. Purpose

II. Policy

The university holds a federal income tax exemption under section 501(c)(3) of the Internal Revenue Code of 1986, as amended (Code). As an organization with this exemption, the university is prohibited from:

a. directly or indirectly participating in, or intervening in (including the publishing or distribution of statements), any political campaign on behalf of (or in opposition to) any candidate for public office; and

b. devoting any substantial part of its activities to the carrying on of propaganda, or otherwise attempting to influence legislation (except as otherwise provided by federal laws or regulations).

The university strictly prohibits any employee from engaging in any activity that would cause the university to violate any of these restrictions. These restrictions in no way prohibit an employee’s individual political activities, as opposed to political activities on behalf of the university. However, any such individual political activities must be conducted entirely on the employee’s own time. University resources (for example, facilities, telephones, copiers, materials, or personnel time) may not be used in connection with those individual political activities.

III. Procedure

IV. Published: Policy Manual

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University - Institutional Policy #19

SUBJECT:  Sexual Assault, Domestic/Dating Violence, Stalking (Violence Against Women Act)

DATE: December 2013 
REVISED: December 2013
NEXT SCHEDULED REVIEW: February every three years, February 2017

APPROVED BY BOARD OF TRUSTEES: December 2013

Policy for: Mid-Atlantic Christian University Administration and Students
Procedure for: Staff, Faculty, and Students
Authorized by: Vice President for Student Services
Issued by: Board of Trustees

I. Purpose

The health and safety of MACU’s students, faculty, and staff is a primary concern of the institution. It is the priority that underlies MACU’s commitment to and compliance with the Campus Sexual Violence Act requirement for colleges and universities. Sexual assault, domestic violence, dating violence, and stalking are criminal acts that violate the standards of our community and are unacceptable at Mid-Atlantic Christian University.

II. Policy

The University defines Sexual Assault and Domestic Violence as:

  • An act of sexual penetration or sexual conduct by the use of force or threat of force, including threatening or endangering the life of the victim or any other persons.
  • An act of sexual penetration or sexual conduct where the accused knew that the victim was unable to understand the nature of the relationship or was unable to give knowing consent.
  • An act  of sexual penetration or sexual conduct with a victim who was under age 16 when the act was committed, or with a victim who was under age 18 when the act was committed and the accused was age 17 or more and held a position of trust, authority, or supervision in relation to the victim.
  • An act of sexual penetration or sexual conduct in which the accused delivered (by injection, inhalation, injection, transfer of possession, or any other means) to the victim without his or her consent, or by threat or deception, and for other than medical purposes, any controlled substance.
  • Domestic Violence includes asserted violent misdemeanor and felony offenses committed by the victim’s current or former spouse, current or former cohabitant, person similarly situated under domestic or family violence law, or anyone else protected under domestic or family violence law.
  • Dating Violence means violence by a person who has been in a romantic or intimate relationship with the victim. Whether there was such relationship will be gauged by its length, type, and frequency of interaction.
  • Stalking means a course of conduct directed at a specific person that would cause a reasonable person to fear for her, his, or others’ safety, or to suffer substantial emotional distress.

III. Procedure

The University’s sexual assault policy applies to students, staff, faculty and other academic appointees, as well as to anyone on whom the University has formally conferred a title, regardless of employment status.  For these individuals, the University provides education and sexual assault prevention resources, offers numerous support services and referrals for anyone who has experienced sexual assault, encourages and facilitates reporting and prosecution of sexual assault, and is committed to disciplining anyone who violates this policy, The University may also investigate alleged violation of this policy received from individuals outside the institution regarding individuals within the University if, for example, the alleged violation occurred on University property

Mid-Atlantic Christian University will make every reasonable effort to preserve an individual’s privacy and protect the confidentiality of information related to sexual assault within the parameters imposed by law. The University may issue a safety awareness alert, a brief description including time and location, to notify the community about the occurrence of a serious crime or pattern of crimes that might put the public at risk. The University is also required by law to tabulate and annually report sexual assault and other campus crime statistics to the public.

These statistics and the list of people to whom a crime may be reported for it to be included in the statistics appear online at: http://www.macuniversity.edu/student-life/student-services/safety-and-security. Neither safety awareness alerts nor campus crime statistics contain specific victim-identifying information. Honoring the confidentiality of disciplinary proceedings and their outcomes is the responsibility of the accused, the victim, the institution, and all others participating in or privy to those proceedings. Unless disclosure is authorized by law, failure to respect the confidentiality of the proceedings and their outcomes may result in disciplinary consequences within the University, as well as potential civil liability.

The accuser and the accused are entitled to the same opportunities to have others present during an institutional disciplinary proceeding, including the opportunity to be accompanied to any related meeting or proceeding by an advisor of their choice. Accuser and accused must be notified simultaneously and in writing of: the outcome of the proceeding; appeal procedures’ and change to the result before it becomes final; and when the result becomes final.

Support Services:
The needs of someone who has been sexually assaulted vary from person to person and may vary over time. The University offers a diverse array of services and external resources, many of which may be accessed 24 hours a day, so that a person may choose what she or he would find most helpful and healing.

The University urges anyone who has been sexually assaulted to seek support as soon as possible to minimize and treat physical harm, assist with processing the unique and complex emotional aftermath, and help preserve and understand options for pressing charges. Even for someone who does not wish to report the event to the police or pursue disciplinary action, seeking medical attention as soon as possible is important.

Albemarle Hospital:  (252) 335-0531, 1144 N. Road Street Elizabeth City, NC (24 Hours)

The Albemarle Hospital Emergency Room follows specific policies and procedures, approved by the State, in treating an individual who has been sexually assaulted. The State will pay for emergency room care for victims who have been sexually assaulted and do not have health insurance; if a victim provides health insurance information to the emergency room, the emergency room will bill the insurance company and the policy holder will be notified as usual.

  • The victim is placed in a private room.
  • Medical care is given as soon as possible.
  • By law, city police are notified, and the victim may choose to file a report.

Elizabeth City Police Department: (252) 335-4321, 302 East Colonial Ave. Elizabeth City, NC (24 Hours)

The Elizabeth City Police Department urges anyone who has been sexually assaulted to call immediately in order to strengthen the likelihood of successful prosecution. ECPD can be contacted by dialing 9-1-1.

Responsibilities of the ECPD include:

  • Attending to the immediate needs of the victim, including personal safety and prompt medical care
  • When appropriate, broadcasting a description of the offender

The ECPD recommends the prompt reporting of sexual assaults. Nevertheless, individuals should not be reluctant to file a report at a later date. Reporting an incident does not obligate a person to press charges, but gives them the option to file a judicial no-contact, restraining and protective order.

Albemarle Hopeline: (252) 338-5338

Albemarle Hopeline is a private, non-profit organization that provides comprehensive direct and preventative services to victims or family violence, sexual assault, and teen dating violence in the counties of Pasquotank, Camden, Chowan, Currituck, Perquimans, and Gates.

  • Albemarle Hopeline offers:
  • Emergency Shelter
  • Counseling
  • Court Advocacy
  • Crisis Response Team
  • Prevention Education
  • Information and Referrals

Student Life Department and Student Services: (252) 334-2073, (252) 334-2043, (252) 334-2019. 

At any time, students may contact a Student Life Representative who is trained to respond to sexual assault emergencies. A student may contact this representative even if he or she has not decided yet whether to report the sexual assault to the police. The Student Life Representative is available to answer any general or personal questions related to sexual assault and can help with:

  • Finding emotional support
  • Getting medical care
  • Reporting the crime to the police
  • Preserving evidence, and, if you wish, pressing charges
  • Adjusting living arrangements
  • Managing academic obligations
  • Getting counseling
  • Referring to outside sources 

Student Counseling Services: (252) 334-2084 or (252) 334-2038. 

MACU has two on campus counselors who can work with students who have gone through an experience of sexual assault or who have questions about relationships and sexuality. Consultation with a staff member is available in person during regular business hours. 

Disciplinary Procedures:
The appropriate University disciplinary avenue is determined by the status of the person accused of sexual assault. Anyone may choose to bring forward a complaint within the University instead of, or in addition to, seeking redress outside the institution in the legal system. Someone with a complaint of sexual assault may also opt to pursue his or her case via the legal system without engaging the University’s disciplinary process, although, in the interest of community safety, the University may be obliged to pursue an alleged sexual assault through internal disciplinary procedures. The University does not impose a time limit after which we will not consider formal complains of sexual assault. However, timely disciplinary process take advantage of the most recent recollections and evidence and can facilitate more prompt resolution to what is often a traumatic and painful situation for the victim. 

If the accused is a student, a complaint is addressed within the procedures for student discipline described in the Student Handbook. The complaint should be addressed to the Vice President of Student Services. 

If the accused is an employee, the complaint should be addressed to the Vice President of Finance, who oversees Mid-Atlantic Christian University’s Human Resources policies. 

In each of the venues, the University is committed to initiating a prompt and thorough investigation. Such an investigation may occur alongside, rather than in lieu of, an independent law enforcement investigation. 

Sanctions for a member of the University community found to have sexually assaulted another person may include termination of employment or expulsion. If, after a Mid-Atlantic Christian University degree is awarded, the Vice President of Student Services is informed of misconduct that occurred before the degree was awarded, disciplinary proceedings may be initiated. If a Disciplinary Committee is convened, the Committee may recommend revocation of the degree. 

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Mid-Atlantic Christian University - Institutional Policy #20

SUBJECT: International travel

DATE: May 2010
REVISED: None
NEXT SCHEDULED REVIEW: February every 3 years, February 2016

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: Mid-Atlantic Christian University
Procedure for: Cross-Cultural Ministry Chair
Authorized by: President
Issued by:  Board of Trustees

I. Purpose

II. Policy

Working for Mid-Atlantic Christian University (MACU) normally has a very low security risk level, but international travel may sometimes involve higher risks.  While MACU takes every reasonable security precaution for its personnel, it cannot guarantee the security or safety of its personnel.  The following guidelines have been established to minimize risk for MACU personnel and students when traveling on official university business in countries other than the United States.
 

Definitions:

1. International travel—when MACU personnel travel to other countries for purposes authorized by MACU.

2. Personnel—includes MACU paid staff, faculty, adjunct professors, and students while on official MACU business.  It is understood that each international trip will have a designated leader. 

3. Ministry location—any location in countries where MACU-sponsored activities are taking place.

4. Risk—the types of risks envisioned are those related to crime, civil unrest, travel safety, natural disasters, and health.

MACU CONTINGENCY PROGRAM

1. The Chair of the Christian Ministry Department will provide personnel with a general orientation for the purpose of minimizing risk during international travel.

2.The Chair of the Christian Ministry Department will require each person going on international travel to sign a waiver indicating they are aware of the risks involved.

3. The Chair of the Christian Ministry Department will require the leader of the international travel to research conditions on the ground at the ministry location and may assist the leader to discover those conditions.

4. The MACU leadership team will form a crisis management team in the event of a serious problem that occurs during international travel.  This team will then assume leadership of the personnel at the ministry location.

EVACUATION AND PERSONAL SAFETY

1. MACU recognizes that there are differences of perception when it comes to personal safety. Therefore, if any MACU personnel determines that it is unsafe to remain in a ministry location, they have the right to leave that location without any judgment or coercion to stay.

2. If the MACU leadership team determines that it is necessary to evacuate a ministry location for reasons relating to the safety and security of personnel, including but not limited to terrorist activities and threats, civil disorder, or crises brought on by a natural disaster or political unrest, all MACU personnel are required to comply immediately. It is no longer a matter of personal decision. MACU respects those who may disagree with such a directive and welcomes discussion after the evacuation.

3. In evaluating risks associated with international travel, priority consideration shall be given to the safety of personnel.

Kidnappings:

1. MACU leadership team will take all reasonable measures to secure the release of a hostage. MACU will not pay ransom for a hostage.

2. MACU leadership will provide a crisis team to:

a. Liaise with involved governments and non-government entities

 

b. Monitor the ongoing crisis situation

c. Communicate with family members

d. Provide information to the MACU leadership and membership

e. Assist in the resolution of the crisis where appropriate.
 

3. MACU personnel will not negotiate with any government or non-government entity or make a request on behalf of MACU without the authorization of the MACU leadership team.

4. MACU leadership will provide debriefers for the purpose of offering practical advice as well as emotional and spiritual assistance once the crisis has ended. MACU will encourage hostage victims, family members and members of the crisis team to attend a debriefing, and to seek further professional assistance if recommended.

5. MACU leadership requires that once it is established that a kidnapping has occurred, remaining members of the victim’s immediate family will be evacuated to their chosen home country as soon as possible. This is done for the safety of both the victim and the family.

a. Should both parents, or a single parent, be kidnapped, their children will be evacuated to the predesignated home country location.

b. Other situations may still require family evacuation but will be determined on a case by case basis by the crisis team in consultation with the remaining family member.

Resources for Monitoring Personal Safety

1. United States Embassy – MACU personnel who engage in international travel should notify and register with the United States Embassy in that country for visits in excess of a month. The Embassy recommends that an individual REGISTER with the Department of State when traveling abroad by accessing https://travelregistration.state.gov/ibrs. One can also register to receive travel advisory updates at this website.

2. Overseas Security Advisory Council – www.ds-osac.org.

III. Procedure

IV. Published: Policy Manual

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University - Institutional Policy #21

SUBJECT: Doctrinal Interviews

DATE: February 20, 2013
REVISED: April 23, 2013
NEXT SCHEDULED REVIEW: February every fourth year. February 2017

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: Mid-Atlantic Christian University
Procedure for: Chairman of the Department of Biblical Studies
Authorized by: President
Issued by:  Board of Trustees

I. Purpose

In order to manage the expectation expressed in the University By-laws with regard to doctrinal compatibility between the university and employees the Department of Biblical Studies has been tasked with conducting doctrinal interviews with prospective employees.

II. Policy

III. Procedure

A. For those positions specified in Institutional Policy #8, The Department of Biblical Studies is tasked with conducting all doctrinal interviews and offer a preliminary judgment upon the candidate’s doctrinal compatibility in the areas related to the University’s Statement of Faith and the historical position of the school in related doctrinal areas.

If the decision is made to advance the candidate in the hiring process with the intent to hire after the Department of Biblical Studies has indicated that the person is not compatible, the supervisor [in most cases, a Vice President] will supply a written justification for why the person should be considered for employment.  The justification document will be reviewed by the President, and with consultation with the other members of the Leadership Team, he/she may accept the justification or deny it.  The final decision (for non-teaching faculty) is to be shared with the members of the Department of Biblical Studies who did the initial doctrinal interview.  The final decision (for teaching faculty positions) is to be shared with the entire faculty.

B. Candidates for adjunct faculty status.

1. Teaching in the Department of Biblical Studies – the department of biblical studies MAY waive the interview of the prospective adjunct if: (1) the person’s beliefs are known either through personal acquaintance or through the applicant’s writings or other communication, (2) the candidate has signed a statement of faith (which is consistent with MACU’s statement of faith) as a condition of employment at an evangelical school or para-church organization (for example but not limited to, The Graduate Institute of Applied Linguistics or Knowledge Elements Education Network).  The determination as to whether to waive the interview will be made in consultation between the Vice President for Academic Affairs and the Chair of the Department of Biblical Studies.

2. Teaching outside the Department of Biblical Studies – the adjunct candidate does not need to be interviewed IF he has signed a statement of faith (which is consistent with MACU’s statement of faith) as a condition of employment at an evangelical school or para-church organization (for example but not limited to, The Graduate Institute of Applied Linguistics or Knowledge Elements Education Network).

IV. Published: Staff Handbook

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University - Institutional Policy #22

SUBJECT: Substantive Change Procedures and Notification

DATE:
REVISED:
NEXT SCHEDULED REVIEW: Even-number years in February, February 2016

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: Mid-Atlantic Christian University
Procedure for: Vice President for Academic Affairs and the Director for Institutional Research and Effectiveness
Authorized by: President
Issued by: Board of Trustees

I. Purpose

Mid-Atlantic Christian University places a very high priority on maintaining superior integrity in notifying the Commission on Colleges in accordance with the substantive change policy and desires to remain consistent in seeking approval prior to the initiation of changes.

This policy statement partially addresses “Comprehensive Standard 3.12.1 The institution notifies the Commission of changes in accordance with the Commission’s substantive change policy and, when required, seeks approval prior to the initiation of changes” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

II. Policy

Mid-Atlantic Christian University will adhere to SACS-COC policy on “Substantive Change For Accredited Institutions of the Commission on Colleges” and make notification and/or receive approval before implementing the change.

Substantive Changes requiring Southern Association of Colleges and Schools (SACS) notification and/or prior approval (as stated in SACS-COC Policy edited Feb 2013):

  • Initiating coursework or programs at a different level than currently approved
  • Expanding at current degree level (significant departure from current programs)
  • Initiating a branch campus
  • Initiating a certificate program at employer’s request and on short notice
  • Initiating other certificate programs
  • Altering significantly the educational mission of the institution
  • Initiating joint or dual degrees with another institution
  • Initiating off-campus sites
  • Expanding program offerings at previously approved off-campus sites
  • Altering significantly the length of a program
  • Initiating distance learning
  • Initiating programs or courses offered through contractual agreement or consortium
  • Entering into a contract with an entity not certified to participate in USDOE Title IV programs
  • Initiating a merger/consolidation with another institution
  • Changing governance, ownership, control, or legal status of an institution
  • Relocating a main or branch campus
  • Moving an off-campus instructional site
  • Changing from clock hours to credit hours
  • Altering significantly the length of a program
  • Initiating degree completion programs
  • Closing a program, approved off-campus site, branch campus, or-institution
  • Acquiring any program or site from another institution
  • Adding a permanent location at a site where the institution is conducting a teach-out for students from another institution that is closing

III. Procedure

A. The Vice-President for Academic Affairs will monitor all academic program changes in order to determine if they fall under the SACS-COC Substantive Change policy.
MACU’s Faculty Handbook (current edition 2013-2014, pages 100-101) has procedures for the approval of program and course proposals: additions, deletions and modification. These procedures involve review by and approval at the level of the department, the faculty, the Leadership Team, and the Board of Trustees. In the faculty approval stage and in the leadership team approval stage the VP for Academic Affairs will discern how the proposed action will fall under the SACS-COC Substantive Change policy.

B. The Director of Institutional Research will monitor all non-academic happenings of the university to determine if any actions fall under the SACS-COC Substantive Change policy.

C. All notifications to SACS-COC will occur under the President of the University’s signature, or his/her designee (normally the VP Academic Affairs or the SACS Liaison).

D. The university may not implement a substantive change or potential substantive change until official notification is received from SACS-COC accepting notification or granting approval of the change request.

IV. Published

V. Reason for Revision

VI. Appendices

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