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Academic Affairs Policies

AA1. Entrance Program of Study

AA2. Admission of Students in SUS

AA3. Admission of Students in SPS

AA4. Quantitive Requirements for Admission

AA5. Qualitative Requirements for Admission

AA6. Credit for Transfer Coursework

AA7. Credit by Exam

AA8. Credit for non-collegiate military training

AA9. Placement and/or Redemption for English and Math

AA10. Retention and Disposal of Records for Applicants who Enroll

AA11. Retention and Disposal of Publications, Statistical Data Documents and Institutional Reports

AA12. Applicants Enrolled Record Retention

AA13. Registration Records Retention

AA14. Verification Retention

AA15. FERPA Retention

AA16. Publication Retention

AA17. Credit by Documented Compentency for SPS

AA18. Faculty Governance

AA19. Faculty Workload

AA20. Definition of faculty status

AA21. Types of Contracts

AA22. Separation from employment

AA23. Personnel File

AA24. Evaluation

AA25. Academic Freedom

AA26. Professional Ethics

AA27. Faculty Benefits

AA28. Leaves

AA29. Consulting

AA30. Intellectual Property

AA31. Grievance for Faculty

AA32. Role and Responsibilities of Program Advisors

AA33. Teacher of Record expectations

AA34. Student Access to Part-time Faculty

AA35. Guidelines for Approval of Courses in Distance Education

AA36. Criteria for Conduction Business Electronically

AA37. Definition of Credit Hour

AA38. Determining and Awarding Credit

AA39. Library Patrons

AA40. Library Faculty

AA41. Limiting Preaching courses to male students

AA42. Late Enrollments

AA43. Final Grade Challenges and Changes

AA44. Grade Forgiveness

AA45. Correspondence work during final semester

AA46. Academic Honors

AA47. Academic Consequences for Students Suspended

AA48. Academic Honesty Policy

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___________________________________________________________________________

Mid-Atlantic Christian University - Academic Affairs Policy #1

SUBJECT:Entrance to Program of Study

DATE: REVISED: 8/17/04, 2/1/11, 3/13/13 NEXT SCHEDULED REVIEW: Odd-number years in February
APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Academic Affairs
Procedure for: Registrar’s Office, Faculty Advisors
Authorized by: VPAA
Issued by: Board of Trustees

I. Purpose

 Different considerations (such as requirements by an accreditor or a licensing agency) may necessitate that particular programs of study may have more rigorous entrance requirements than those established by the university. This policy establishes that academic departments may set different criteria for admission to a specific program of study and it spells out the procedure that a student should undertake to be admitted to a particular degree program.

II. Policy

 The academic departments at Mid-Atlantic Christian University may establish more rigorous admission standards to specific programs of study based upon, but not limited to, such factors as requirements from a programmatic accreditor or a licensing agency.The additional criteria are to be published along with associated procedures in the University academic catalogs.

III. Procedure

A. A student must meet the minimum admission standards to the university, as published in the appropriate university academic catalog.

B. A student seeking a degree or certificate must file a “Declaration of Program of Study” form with the registrar’s office.

C. A student must consult the appropriate university catalog and consult with his/her advisor to determine if there are additional requirements for program admittance such as grade-point average, testing, prerequisite courses, etc.

D. Students will be officially notified as having met program requirements by the registrar upon submission of all necessary documents.

IV. Published

Policy and Procedures Manual for Academic Advisors

V. Reason for Revision

VI. Appendices

Back to Top of Page

___________________________________________________________________________

Mid-Atlantic Christian University - Academic Affairs Policy #2

SUBJECT: Admission of Students in School of Undergraduate Studies

DATE: August 23, 1996 REVISED: 9/14/11, 8/9/12, 4/10/13 NEXT SCHEDULED REVIEW: Every two years

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Admissions officers and applicants to MACU
Procedure for: Admissions and Registrar’s Office
Authorized by: VPAA Issued by: Board of Trustees

I. Purpose
This policy statement partially addresses “Comprehensive Standard 3.4.3 Admissions Policy” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

II. Policy & Procedure

Application Process

Degree or Certificate Seeking Students
To apply for admission to Mid-Atlantic Christian University, prospective students should submit the following materials:

1. Application for admission
Students may obtain an application form from the Office of Admissions or may apply online: http://macu.sugarmapleinteractive.com
 

2. Application fee (fee is not refundable)
 

3. Reference form
Applicants must demonstrate good character. Our preferred method is a Church Reference Form completed by a minister or leader at your church. Applicants may obtain a Church Reference Form from the Office of Admissions or may download one online under Admissions in the “Complete the Application Process” tab. A minister or leader in the applicant’s congregation who knows the student well and is not a relative should complete the form.
If an applicant is not able to provide a Church Reference, a Character Reference Form may be completed by an employer, supervisor, or professor who can attest to the applicant’s character. Applicants may obtain a Character Reference Form from the Office of Admissions or may download one online under Admissions in the “Complete the Application Process” tab.
 

4. High School Transcript
Students must submit documentation showing completion of high school or the equivalent. A current high school student should submit a high school transcript showing all course work completed to date and then an official final transcript after graduation that verifies successful completion of secondary education. Home schooled students must submit an official copy of their transcript, showing all course work taken and grades received, and a copy of their home school registration with the state division of non-public education. Transcripts should reflect class rank and cumulative GPA. Minimum guidelines for acceptance are a ranking in the top half of the graduating class or a GPA of 2.0 on 4.0 scale.*
Students who completed the GED should submit all partial high school transcripts and an official General Education Development (GED) transcript. Minimum guidelines for acceptance of the GED are a score of 2250; the average of the five test scores must be 450 and there must be a minimum score of 410 on each of the five tests. GED scores prior to January 1, 2002 must have a score of 225; the average of the five test scores must be 45 and there must be a minimum score of 41 on each of the five tests.
 

5. SAT or ACT results
Students are to submit scores for the Scholastic Aptitude Test (SAT) or the Academic Competency Test (ACT). The minimum guidelines for acceptance are a combined Critical Reading and Math score of 860 on the SAT I or an ACT composite score of 18.* Mid-Atlantic Christian University does not use the SAT Writing section, added in March 2005, to determine acceptance to the University. A student unable to take the SAT at a national testing date may apply to take an Institutional SAT (ISAT) at one of MACU's scheduled testing dates. The ISAT scores cannot be reported to any other University; they are for MACU use only.
Applicants aged 23 or older are not required to submit SAT or ACT results.
 

6. University transcripts
In addition to an official final high school transcript, students who have attended college prior to their application to Mid-Atlantic Christian University are to submit an official copy of their transcript from each institution previously attended. Students currently in the middle of a semester should submit a transcript with the application and then a final transcript at the end of the semester. A statement concerning their progress and conduct may be requested from these institutions.
T ransfer students must have a cumulative grade point average of 2.0 or above.* A transfer student previously on academic or disciplinary probation or suspension may be admitted on probation with stipulations at the discretion of the Application Review Committee. Applicants who were on probation or suspension more than five years prior to application to Mid-Atlantic Christian University will be considered on a case by case basis.
 

7. Other
The Application Review Committee may request additional educational or character references or an interview to give additional information during the consideration of an application for admission.

Non-Degree Credit Seeking Students

A student may earn a total of 12 credit hours as a non-degree seeking student. These hours can be taken through the University’s distance learning opportunities, off-site course locations, or on campus. There is no federal financial aid available for non-degree seeking students. Individuals who have earned 12 credit hours must meet application/admission requirements for degree seeking status to be eligible to enroll in additional hours.

1. Application for admission
Students may obtain an application form from the Office of Admissions or may apply online: http://macu.sugarmapleinteractive.com

2. Application fee (fee is not refundable)

3. Reference form
Applicants must demonstrate good character. Our preferred method is a Church Reference Form completed by a minister or leader at your church. Applicants may obtain a Church Reference Form from the Office of Admissions or may download one online under Admissions in the “Complete the Application Process” tab. A minister or leader in the applicant’s congregation who knows the student well and is not a relative should complete the form.
If an applicant is not able to provide a Church Reference, a Character Reference Form may be completed by an employer, supervisor, or professor who can attest to the applicant’s character. Applicants may obtain a Character Reference Form from the Office of Admissions or may download one online under Admissions in the “Complete the Application Process” tab.

High School Dual-Enrolled Students

Individuals who are still in high school may apply for admission as a dual-enrolled non-degree seeking student. High school students will not be permitted to enroll for more than six credits per semester. No more than 12 credit hours may be earned as a non-degree seeking student. Individuals who have earned 12 credit hours must meet application/admission requirements for degree seeking status to be eligible to enroll in additional hours.

1. Application for admission
Students may obtain an application form from the Office of Admissions or may apply online: http://macu.sugarmapleinteractive.com

2. Application fee (fee is not refundable)

3. Reference form
Applicants must demonstrate good character. Applicants must have completed a Character Reference Form (completed by school counselor) or a Church Reference Form (completed by a minister or leader at the applicant’s church). Either of these forms may be obtained from the Office of Admissions or downloaded online under Admissions in the “Complete the Application Process” tab. Neither reference form may be completed by a relative.

4. High school transcript
A current high school student should submit a high school transcript showing all course work completed to date. Home schooled students must submit an official copy of their transcript, showing all course work taken and grades received, and a copy of their home school registration with the state division of non-public education. Transcripts should reflect a cumulative GPA. Minimum guidelines for dual enrolled status is a cumulative GPA of 3.0.

5. SAT or ACT results
If available, applicants are to submit scores for the Scholastic Aptitude Test (SAT) or the Academic Competency Test (ACT). The minimum guidelines for acceptance are a combined Critical Reading and Math score of 860 on the SAT I or an ACT composite score of 18.* Mid-Atlantic Christian University does not use the SAT Writing section, added in March 2005, to determine acceptance to the University.

6. Essay
Applicants must write an essay stating why they desire to take courses at Mid-Atlantic Christian University.

Returning Students

Students who previously attended Mid-Atlantic Christian University and withdrew from a semester or have not attended MACU for at least one semester must reapply for admission. If the student has attended any other college or university since leaving MACU they must also submit those college or university transcript(s). Students currently in the middle of a semester should submit a transcript with the application and then a final transcript at the end of the semester.
Students who previously attended Mid-Atlantic Christian University and withdrew in order to perform military service must reapply for admission. As long as the leave of absence was not greater than ten semesters the veteran will be readmitted with the same academic status as when he or she was last in attendance. The veteran will be allowed to complete the program of study in effect at the time of withdrawal. These provisions are only applicable to veterans who receive an honorable discharge. (HEA Title IV, Section 484C)
Students dismissed from MACU for disciplinary reasons must receive written permission from the Vice President for Student Services and submit this letter with their application for admission. Students dismissed for academic reasons must complete at least 6 semester credit hours that are transferrable from an accredited institution of higher education, and earned at least a 2.00 GPA in that course work. Students who have previous financial obligations to the university must clear their accounts in order to re-enroll.

1. Application for admission
Students may obtain an application form from the Office of Admissions or may apply online: http://macu.sugarmapleinteractive.com

2. Application fee (fee is not refundable) (Application fee will be waived for veterans returning to finish their education.)

3. Reference form
Applicants must demonstrate good character. Our preferred method is a Church Reference Form completed by a minister or leader at your church. Applicants may obtain a Church Reference Form from the Office of Admissions or may download one online under Admissions in the “Complete the Application Process” tab. A minister or leader in the applicant’s congregation who knows the student well and is not a relative should complete the form.
If an applicant is not able to provide a Church Reference, a Character Reference Form may be completed by an employer, supervisor, or professor who can attest to the applicant’s character. Applicants may obtain a Character Reference Form from the Office of Admissions or may download one online under Admissions in the “Complete the Application Process” tab.

4. University transcripts
Students who have attended college prior to their application to Mid-Atlantic Christian University are to submit an official copy of their transcript from each institution previously attended. A statement concerning their progress and conduct may be requested from these institutions. Students currently in the middle of a semester should submit a transcript with the application and then a final transcript at the end of the semester.
Transfer students must have a cumulative grade point average of 2.0 or above.* A transfer student previously on academic or disciplinary probation or suspension may be admitted on probation with stipulations at the discretion of the Application Review Committee. Applicants who were on probation or suspension more than five years prior to application to Mid-Atlantic Christian University will be considered on a case by case basis.

Audit Only Students

Students may take courses for no college credit for a number of reasons. Costs are considerably lower for audit hours. Audit students are not required to do assignments or take tests. If all courses will be taken for audit only, the following requirements for admission apply.

1. Application for admission
Students may obtain an application form from the Office of Admissions or may apply online: http://macu.sugarmapleinteractive.com

2. Reference form
Applicants must demonstrate good character. Our preferred method is a Church Reference Form completed by a minister or leader at your church. Applicants may obtain a Church Reference Form from the Office of Admissions or may download one online under Admissions in the “Complete the Application Process” tab. A minister or leader in the applicant’s congregation who knows the student well and is not a relative should complete the form. If an applicant is not able to provide a Church Reference, a Character Reference Form may be completed by an employer, supervisor, or professor who can attest to the applicant’s character. Applicants may obtain a Character Reference Form from the Office of Admissions or may download one online under Admissions in the “Complete the Application Process” tab.

* The University may grant provisional or probational acceptance to students whose records do not conform to these guidelines but who do exhibit potential for success. (Provisional status for first-time freshmen and students with fewer than 12 attempted college credits, academic probation status for students having at least 12 attempted college credits. See Academic Policies section of the catalog.)

Submit application materials to:

Office of Admissions
Mid-Atlantic Christian University
715 N. Poindexter Street Elizabeth City, NC 27909-4054

Students are encouraged to complete the admission, registration, and financial aid processes in a timely manner. (See Calendar of Events in the Directory for semester registration dates.)

All applications are reviewed on a rolling acceptance basis—as soon as all the required materials are received, the Application Review Committee reviews the application file and makes an acceptance decision. Interviews may be requested at the discretion of the Application Review Committee. Once an acceptance decision has been made, the applicant will be notified promptly and will receive further enrollment information.

Admission to Mid-Atlantic Christian University does not guarantee successful completion of any particular program of study. Mid-Atlantic Christian University does not discriminate on the basis of race, sex, color, or national or ethnic origin in the recruitment and admission of students or in the operation of any of its programs and activities.

Dual-enrollment.
A state university and a state community college are located within two miles of the Mid-Atlantic Christian University campus. This provides the opportunity for students to live and study in Mid-Atlantic Christian University’s Christian atmosphere, while pursuing studies at a secular college or university.
This arrangement has certain requirements (See Programs of Study). Students must meet the necessary application and enrollment requirements of each institution they attend. Students wishing to take courses at a local institution should contact the appropriate institution for application and enrollment information:

Office of Admissions
College of the Albemarle
1208 North Road Street
P.O. Box 2327 Elizabeth City, NC 27909-2327
(252) 335-0821
http://www.albemarle.cc.nc.us/

Office of Admissions
Elizabeth City State University
1704 Weeksville Road
Elizabeth City, NC 27909
(252) 335-3400
http://www.ecsu.edu/

International applicants.
Mid-Atlantic Christian University is approved under federal law for the education of non-immigrant alien students. To assure a profitable experience for the student and overall benefit for the Lord’s church; the University has adopted prerequisites for admission. Students who are sincerely interested in preparing for Christian service should contact the Office of Admissions for a listing of prerequisites and further admissions information.
International applicants interested in enrolling at Mid-Atlantic Christian University must have satisfactorily submitted all materials required in the application process at least 90 days prior to the beginning of the semester of desired enrollment.

Transfer students.
Mid-Atlantic Christian University will grant transfer credit for comparable coursework completed at another college if: (1) that college is accredited by a body recognized by the Council for Higher Education Accreditation (CHEA) or the United States Department of Education (DOE), (2) the student earned a grade of “C” or better in the course, and (3) the coursework is relevant to the program of study the student wishes to enter at Mid-Atlantic Christian University. If the institution is not accredited, courses may be transferred if it can be documented that they are relevant, represent collegiate coursework, and are taught by qualified faculty.
Coursework that leads to the Associate of Applied Science degree that is career/technical in content is normally not transferable (e.g., HVAC or cosmetology courses). However, MACU will consider transferring up to twelve (12) semester credit hours as elective hours if the coursework is designated by the originating institution as at least a 200 level course.
Students must submit official transcripts of all work done at other colleges. College Level Examination Program (CLEP) and Advanced Placement (AP) scores must be reported by the testing service. A student desiring to have his or her transcripts evaluated before enrolling at Mid-Atlantic Christian University should send a written request to the University Registrar.
A transfer student eligible to receive Department of Veterans Affairs (DVA) benefits must have on file in the Office of the Registrar an official final high school (or equivalent) transcript and official college transcripts showing at least 16 earned credit hours. Official transcripts for all previous college work must be on file. All college transcripts must be evaluated and any appropriate transfer credit granted before the student’s enrollment will be certified for DVA benefits.
If a student was on academic probation or suspension at the last college attended prior to enrolling at Mid-Atlantic Christian University, and if this attendance was within the last five years, the student may be admitted on probation at the discretion of the Application Review Committee. If admitted, such students must earn a minimum GPA of 2.00 the first semester in order to remain enrolled (see the Academic Policies section of this catalog).

Veterans and dependents.
Mid-Atlantic Christian University offers programs that are approved by the State of North Carolina to enroll veterans, participants, military, and dependent persons. Such persons should complete the Application for Benefits (Form 22-1990) and send it to their local Department of Veterans Affairs (DVA) office.
Prospects should complete the application process for admission to Mid-Atlantic Christian University. Once admitted the prospect should file a Certificate of Eligibility with the Registrar’s office. At the time of registration the Registrar will certify enrollment for those who are eligible for DVA benefits. Individuals entitled to DVA benefits cannot be certified for benefits until their successful completion of high school or the equivalent is documented by an official final high school transcript (or equivalent) and official college transcripts from each college attended.
Applicants eligible for DVA benefits who have prior collegiate experience must also have all college transcripts on file at Mid-Atlantic Christian University. All transcripts must be official, be evaluated, and any appropriate credit granted before the student’s enrollment will be certified for DVA benefits. Assistance may be available for DVA-eligible individuals who must enroll in Basic Studies to strengthen language, mathematical, and computer skills.
Students who previously attended Mid-Atlantic Christian University and withdrew in order to perform military service must reapply for admission. As long as the leave of absence was not greater than ten semesters the veteran will be readmitted with the same academic status as when he or she was last in attendance. The veteran will be allowed to complete the program of study in effect at the time of withdrawal. The application fee will be waived. These provisions are only applicable to veterans who receive an honorable discharge. (HEA Title IV, Section 484C)

Conditional Acceptance.
Mid-Atlantic Christian University may grant to an applicant “Conditional Acceptance” to the University if in the judgment of the Admissions staff, all the requirements for admission have been met, but the university has not received final/official transcripts or official score reports. If upon receiving final/official transcripts or official score reports it is determined that the student has not met admission standards then that student will be withdrawn immediately from all courses and denied admission to Mid-Atlantic Christian University. Such action may result in the student having financial burdens dependent upon federal financial aid guidelines. If the conditions for acceptance are not met by the end of the current enrollment session or semester the student will be denied an opportunity to register for any subsequent session or semester until the conditions are satisfied.

III. Published
MACU School of Undergraduate Studies Catalog

IV. Reason for Revision

V. Appendices

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___________________________________________________________________________

Mid-Atlantic Christian University -  Academic Affairs Policy 3

SUBJECT: Admission of students in School of Professional Studies

DATE: Fall 2009 REVISED: April 10 2013 NEXT SCHEDULED REVIEW: Every two years. February 2015

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Admissions officers and applicants to MACU
Procedure for: Admissions and Registrar’s Office
Authorized by: VPAA
Issued by: Board of Trustees

I. Purpose
This policy statement partially addresses “Comprehensive Standard 3.4.3 Admissions Policy” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

II. Policy

General Requirements – 2 Year Degree

  • Students must be at least 23 years of age or five years’ full-time professional work experience post high school, and 
  • Cumulative grade point average of 2.0 (on a 4.0 scale) or better on all prior academic work. 
  • Document basic computer proficiency. Students must either take the proficiency exam for CS 090 Introduction to Computers and pass, or they must take the course for 0 credit hours (1 hour institutional credit) and pass the course. On-campus students must meet this requirement during the first semester of residence. On-line students must complete this requirement within the first 6 credit hours of courses.

General Requirements – 4 Year Degree

  • Completion of an Associate degree from an accredited college/post-secondary institution. Students without an Associate degree must
    • be at least 23 years of age or five years’ full-time professional work experience post high school, and
    • Completion of at least 60 transferrable semester credit hours from an accredited college/post-secondary institution, military service, credit by examination, or credit by demonstrated competency [of the 60 hours at least 40 hours must be from an accredited institution of higher education].
  • Cumulative grade point average of 2.0 (on a 4.0 scale) or better on all prior academic work.
  • Document basic computer proficiency. Students must either take the proficiency exam for CS 090 Introduction to Computers and pass, or they must take the course for 0 credit hours (1 hour institutional credit) and pass the course. On-campus students must meet this equirement during the first semester of residence. On-line students must complete this requirement within the first 6 credit hours of courses.

III. Procedure

Application Process:

To apply for admission to Mid-Atlantic Christian University, prospective students should submit the following materials:
 

1. Application for admission
Students may obtain an application form from the Office of Admissions or may apply online: http://macu.sugarmapleinteractive.com
 

2. Application fee (fee is not refundable)
 

3. Reference form

Applicants must demonstrate good character. Our preferred method is a Church Reference Form completed by a minister or leader at your church. Applicants may obtain a Church Reference Form from the Office of Admissions or may download one online under Admissions in the “Complete the Application Process” tab. A minister or leader in the prospective student's congregation who knows the student well and is not a relative should complete the form.
If an applicant is not able to provide a Church Reference, a Character Reference Form may be completed by an employer, supervisor, or professor who can attest to the applicant’s character. Applicants may obtain a Character Reference Form from the Office of Admissions or may download one online under Admissions in the “Complete the Application Process” tab.
 

4. College and University transcripts

Students must submit official transcripts to the School of Professional Studies Admissions Office from all colleges or universities previously attended. Transcripts should reflect class rank and cumulative GPA. Minimum guidelines for acceptance are a GPA of 2.0 on 4.0 scale.* Note: If college transcripts show fewer than 64 semester hours or 97 quarter hours of transferable credit, students must also submit an official high school transcript showing the date of graduation.
 

5. Other

The Application Review Committee may request additional educational or character references or an interview to give additional information during the consideration of an application for admission.

Returning Students

Students who previously attended Mid-Atlantic Christian University and withdrew from a semester or have not attended MACU for at least one semester must reapply for admission. If the student has attended any other college or university since leaving MACU they must also submit those college or university transcript(s). Students currently in the middle of a semester should submit a transcript with the application and then a final transcript at the end of the semester.
Students who previously attended Mid-Atlantic Christian University and withdrew in order to perform military service must reapply for admission. As long as the leave of absence was not greater than ten semesters the veteran will be readmitted with the same academic status as when he or she was last in attendance. The veteran will be allowed to complete the program of study in effect at the time of withdrawal. These provisions are only applicable to veterans who receive an honorable discharge. (HEA Title IV, Section 484C)
Students dismissed from MACU for disciplinary reasons must receive written permission from the Vice President for Student Services and submit this letter with their application for admission. Students dismissed for academic reasons must complete at least 6 semester credit hours that are transferrable from an accredited institution of higher education, and earned at least a 2.00 GPA in that course work. Students who have previous financial obligations to the university must clear their accounts in order to re-enroll.

1. Application for admission
Students may obtain an application form from the Office of Admissions or may apply online: http://macu.sugarmapleinteractive.com

2. Application fee (fee is not refundable) (Application fee will be waived for veterans returning to finish their education.)

3. Reference Form
Applicants must demonstrate good character. Our preferred method is a Church Reference Form completed by a minister or leader at your church. Applicants may obtain a Church Reference Form from the Office of Admissions or may download one online under Admissions in the “Complete the Application Process” tab. A minister or leader in the prospective student's congregation who knows the student well and is not a relative should complete the form.
If an applicant is not able to provide a Church Reference, a Character Reference Form may be completed by an employer, supervisor, or professor who can attest to the applicant’s character. Applicants may obtain a Character Reference Form from the Office of Admissions or may download one online under Admissions in the “Complete the Application Process” tab.

4. University Transcripts
Students who have attended college prior to their application to Mid-Atlantic Christian University are to submit an official copy of their transcript from each institution previously attended. A statement concerning their progress and conduct may be requested from these institutions. Students currently in the middle of a semester should submit a transcript with the application and then a final transcript at the end of the semester. A statement concerning their progress and conduct may be requested from these institutions.
Transfer students must have a cumulative grade point average of 2.0 or above.* A transfer student previously on academic or disciplinary probation or suspension may be admitted on probation with stipulations at the discretion of the Application Review Committee. Applicants who were on probation or suspension more than five years prior to application to Mid-Atlantic Christian University will be considered on a case by case basis.

* The University may grant probational acceptance to students whose records do not conform to these guidelines but who do exhibit potential for success. (See Academic Policies section of this catalog.)

Submit application materials to:

School of Professional Studies Office of Admissions
Mid-Atlantic Christian University
715 N. Poindexter Street
Elizabeth City, NC 27909-4054

Students are encouraged to complete the admission, registration, and financial aid processes in a timely manner. (See Calendar of Events in the Directory for semester registration dates.)
All applications are reviewed on a rolling acceptance basis—as soon as all the required materials are received, the Application Review Committee reviews the application file and makes an acceptance decision. Interviews may be requested at the discretion of the Application Review Committee. Once an acceptance decision has been made, the applicant will be notified promptly and will receive further enrollment information.
Admission to Mid-Atlantic Christian University does not guarantee successful completion of any particular program of study. Mid-Atlantic Christian University does not discriminate on the basis of race, sex, color, or national or ethnic origin in the recruitment and admission of students or in the operation of any of its programs and activities.

International applicants:
Mid-Atlantic Christian University is approved under federal law for the education of non-immigrant alien students. To assure a profitable experience for the student and overall benefit for the Lord’s church; the University has adopted prerequisites for admission. Students who are sincerely interested in preparing for Christian service should contact the Office of Admissions for a listing of prerequisites and further admissions information.
International applicants interested in enrolling at Mid-Atlantic Christian University must have satisfactorily submitted all materials required in the application process at least 90 days prior to the beginning of the semester of desired enrollment.

Transfer students.
Mid-Atlantic Christian University will grant transfer credit for comparable coursework completed at another college if: (1) that college is accredited by a body recognized by the Council for Higher Education Accreditation (CHEA) or the United States Department of Education (DOE), (2) the student earned a grade of “C” or better in the course, and (3) the coursework is relevant to the program of study the student wishes to enter at Mid-Atlantic Christian University. If the institution is not accredited, courses may be transferred if it can be documented that they are relevant, represent collegiate coursework, and are taught by qualified faculty.
Coursework that leads to the Associate of Applied Science degree that is career/technical in content is normally not transferable (e.g., HVAC or cosmetology courses). However, MACU will consider transferring up to twelve (12) semester credit hours as elective hours if the coursework is designated by the originating institution as at least a 200 level course.

For more information see below in “Academic Information – Other Policies.”

Students must submit official transcripts of all work done at other colleges. College Level Examination Program (CLEP) and Advanced Placement (AP) scores must be reported by the
testing service. A student desiring to have his or her transcripts evaluated before enrolling at Mid-Atlantic Christian University should send a written request to the University Registrar.
A transfer student eligible to receive Department of Veterans Affairs (DVA) benefits must have on file in the Office of the Registrar an official final high school (or equivalent) transcript and official college transcripts showing at least 16 earned credit hours. Official transcripts for all previous college work must be on file. All college transcripts must be evaluated and any appropriate transfer credit granted before the student’s enrollment will be certified for DVA benefits.
If a student was on academic probation or suspension at the last college attended prior to enrolling at Mid-Atlantic Christian University, and if this attendance was within the last five years, the student may be admitted on probation at the discretion of the Application Review Committee. If admitted, such students must earn a minimum GPA of 2.00 the first semester in order to remain enrolled (see the Academic Policies section of the catalog).

Transfer students.
Mid-Atlantic Christian University will grant transfer credit for comparable coursework completed at another college if: (1) that college is accredited by a body recognized by the Council for Higher Education Accreditation (CHEA) or the United States Department of Education (DOE), (2) the student earned a grade of “C” or better in the course, and (3) the coursework is relevant to the program of study the student wishes to enter at Mid-Atlantic Christian University. If the institution is not accredited, courses may be transferred if it can be documented that they are relevant, represent collegiate coursework, and are taught by qualified faculty.
Coursework that leads to the Associate of Applied Science degree that is career/technical in content is normally not transferable (e.g., HVAC or cosmetology courses). However, MACU will consider transferring up to twelve (12) semester credit hours as elective hours if the coursework is designated by the originating institution as at least a 200 level course.
Students must submit official transcripts of all work done at other colleges. College Level Examination Program (CLEP) and Advanced Placement (AP) scores must be reported by the testing service. A student desiring to have his or her transcripts evaluated before enrolling at Mid-Atlantic Christian University should send a written request to the University Registrar.
A transfer student eligible to receive Department of Veterans Affairs (DVA) benefits must have on file in the Office of the Registrar an official final high school (or equivalent) transcript and official college transcripts showing at least 16 earned credit hours. Official transcripts for all previous college work must be on file. All college transcripts must be evaluated and any appropriate transfer credit granted before the student’s enrollment will be certified for DVA benefits.
If a student was on academic probation or suspension at the last college attended prior to enrolling at Mid-Atlantic Christian University, and if this attendance was within the last five years, the student may be admitted on probation at the discretion of the Application Review Committee. If admitted, such students must earn a minimum GPAof 2.00 the first semester in order to remain enrolled (see the Academic Policies section of this catalog).

Conditional Acceptance:
Mid-Atlantic Christian University may grant to an applicant “Conditional Acceptance” to the University if in the judgment of the Admissions staff, all the requirements for admission have been met, but the university has not received final/official transcripts or official score reports. If upon receiving final/official transcripts or official score reports it is determined that the student has not met admission standards then that student will be withdrawn immediately from all courses and denied admission to Mid-Atlantic Christian University. Such action may result in the student having financial burdens dependent upon federal financial aid guidelines. If the conditions for acceptance are not met by the end of the current enrollment session or semester the student will be denied an opportunity to register for any subsequent session or semester until the conditions are satisfied.

IV. Published:
MACU School of Professional Studies Catalog

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University - Academic Affairs Policy 4

SUBJECT: Quantitative Requirements For Admission As A Degree Seeking Student

DATE: August 4, 1994 REVISED: 10/8/08, 04/13/2011, 9/1/2013 NEXT SCHEDULED REVIEW: every fourth year, 02/2015

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Admissions officers and applicants to MACU
Procedure for: Admissions and Registrar’s Office
Authorized by: VPAA
Issued by: Board of Trustees

I. Purpose

A. Mid-Atlantic Christian University seeks to admit candidates to the University to pursue courses of study, who exhibit potential for success in their desired course of study and desire an education from a Christian worldview.
B. This policy statement partially addresses “Comprehensive Standard 3.4.3 Admissions Policy” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

II. Policy

A. Prospective students must submit official documentation of the following:
 

1. Successful completion of high school or an equivalent such as General Education Development (GED). GED must show a composite score of 2250; 450 ave with 410 min per segment. And
 

2. Standing in the top half of graduating class or cumulative high school GPA of 2.0 or above on a 4.0 scale. (Recipients who hold a GED are exempt from this standard.) And
 

3. Minimum combined SAT score of 860, an ACT composite score of 18, or a cumulative college transfer GPA of 2.0 or above on a 4.0 scale (12 or more attempted semester hours of college level work). Applicants 23 years old or older are exempt from submitting SAT or ACT scores.
 

B. Non-graduated students may be admitted provided they present acceptable scores on a standardized test such as the Test of Adult Basic Education (TABE) or the ACT Asset tests.
 

C. The Faculty authorizes the creation of an “Application Review Committee” (ARC) that will consider applications that do not meet the above admission criteria. The ARC will be composed of the following position: VP Academic Affairs; VP Student Services; Registrar, and a faculty member (chosen by VPAA).
 

1. Applicants under the age of 23: The ARC may grant provisional admission to applicants who fail to meet standard 2 or standard 3 as along as:
 

a. SAT score is not below 650, or ACT score is not below 13, And
 

b. High school GPA is not below 1.75.
 

2. Applicants 23 years old or older: The ARC may grant provisional admission to applicants who fail to meet standard 2 based on other reasonable qualitative data that suggests ability to benefit. Such students will be limited to 6 semester credit hours in the first semester (either one online course each eight week session or 2 on-ground courses). All other guidelines for provisional admittance will apply (as described in the SUS Catalog).

III. Procedure

After an individual has made application to MACU, the admissions staff will review relevant documentation and make a determination if the applicant meets these quantitative criteria.

IV. Published: Policies and Procedures Handbook; University academic catalogs

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University - Academic Affairs Policy 5

SUBJECT: Qualitative requirements for admissions

DATE: February 15, 2012 REVISED: NEXT SCHEDULED REVIEW: every fourth year, February 2016

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Admissions officers and applicants to MACU
Procedure for: Admissions and Registrar’s Office
Authorized by: VPAA
Issued by: Board of Trustees

I. Purpose

Mid-Atlantic Christian University seeks to admit candidates to the University to pursue courses of study, who exhibit good character, a potential for success in their desired course of study, and desire an education from a Christian worldview. This policy statement partially addresses “Comprehensive Standard 3.4.3 Admissions Policy” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

II. Policy

To aid the admissions process in determining whether the applicant has good character prospective students must:
 

1. Sign a statement on the application form stating that they have read the “MACU Student Handbook,” understand the values, policies, and rules set-forth there within, and agree to live by those values, policies, and rules while a student at MACU.
 

2. Demonstrate good character. This may be demonstrated through one of two means.
 

a. The preferred means is that applicants may have a minister or leader at their church fill out a church reference form.
 

b. If an applicant is not able to provide a Church Reference, a Character Reference Form may be completed by an employer, supervisor, or professor who can attest to the applicant’s character.

In Academic Affairs Policy 4 the Faculty authorized the creation of an “Application Review Committee” (ARC). Applications that do not comply with the above criteria will normally be denied admission. If in the judgment of the VP for Student Services the church reference or character reference is marginal, the VP may refer the application to this committee.

III. Procedure

After an individual has made application to MACU, the admissions staff will review relevant documentation and make a determination if the applicant meets these qualitative criteria.

IV. Published: Policies and Procedures Handbook; University academic catalogs

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University - Academic Affairs Policy 6

SUBJECT: Credit for Transfer Coursework

DATE: August 4, 1994 REVISED: 9/27/00, 8/5/10, 2/8/12, 3/3/13 NEXT SCHEDULED REVIEW: every fourth year, February 2016

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Registrar’s Office
Procedure for: Registrar’s Office
Authorized by: Vice President for Academic Affairs
Issued by: Board of Trustees

I. Purpose

This policy statement partially addresses “Comprehensive Standard 3.4.4 Acceptance of Academic Credit” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

II. Policy

A. DOCUMENTATION: Students must submit official transcripts of all work done at other colleges.
 

B. TRANSFER CREDIT RELEVANT TO THE DEGREE: Mid-Atlantic Christian University will award credit to transfer collegiate coursework that is relevant to the student’s declared program of study, if that coursework meets all other criteria for transfer credit.
 

1. In practice, coursework must satisfy requirements listed in the curriculum for the degree program as identified in one of the university’s academic catalogs. The transfer coursework may represent work which does not exactly match a required course; e.g., other lab science courses may be accepted in lieu of Physical Science.

2. In the case of free electives in a program of study, the university will award credit for a wide variety of transfer coursework, as one means of promoting broad exposure to various disciplines, cultures, and ways of understanding.
 

3. In every instance the registrar will make the decision in consultation with the chair of the relevant academic department.
 

C. MINIMUM GRADE FOR A COURSE TO TRANSFER: Mid-Atlantic Christian University will only transfer courses for which a student earned a grade of “C” or better.
 

D. ORIGIN OF CREDITS:

1. Accredited Institutions: If an institution is accredited by an accrediting body recognized by the Council for Higher Education Accreditation (CHEA) or the United States Department of Education (DOE), Mid-Atlantic Christian University accepts that accreditation as documentation that the coursework represents collegiate coursework taught by qualified faculty.

Each course will be evaluated individually as to its relevance, content, level of instruction, and equivalence to courses taught at Mid-Atlantic. Some or all of the following means may be used to make this determination, as appropriate: review of transcripts, review of college catalogs, review of course syllabi, and the professional judgment of the chair of the appropriate division of studies.
 

2. Unaccredited Institutions: If an institution is not accredited by an accrediting body recognized by CHEA or the DOE, the institution must provide documentation that the coursework represents collegiate coursework taught by qualified faculty. Such documentation will be evaluated by the academic administrators at Mid-Atlantic and kept on file in the registrar's office.
Each course will be evaluated individually as to its relevance, content, level of instruction, and equivalence to courses taught at Mid-Atlantic. Some or all of the following means may be used to make this determination, as appropriate: review of transcripts, review of college catalogs, review of course syllabi, analysis of historical experience with the institution, and the professional judgment of the chair of the appropriate division of studies. In some cases, examinations or completion of a prescribed amount of study at Mid-Atlantic may be utilized to help determine the preparedness of the transferring student. The University registrar will retain documentation in the student's permanent file outlining the process used to validate credits accepted from unaccredited institutions.
 

3. Transfer Credit from Associate Degrees & Vocational/Technical Colleges: Course work that leads to the Associate of Applied Science degree that is vocational/ technical in content is normally not transferable (e.g., HVAC or cosmetology courses). However, MACU will consider transferring up to twelve (12) semester credit hours as elective hours if the coursework is designated by the originating institution as at least a 200 level course, are course(s) designated as CAA (Comprehensive Articulation Agreement) courses appropriate for transfer, or are CAA designated core courses that satisfy pre-major and general education requirements.

III. Procedure

Upon receipt of official transcripts the Registrar’s office will evaluate the transcript to determine courses eligible for transfer. After the evaluation is completed a summary page will be created and placed in the student’s academic file, along with a copy sent to the student and to the student’s advisor.
Transferred courses will also be entered into the Campus Management System where the students official academic record is maintained in the form of a transcript.

IV. Published: MACU Catalogs

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University - Academic Affairs Policy 7

SUBJECT: Credit by Examination

DATE: August 4, 1994 REVISED: 7/1/11, 3/13/13 NEXT SCHEDULED REVIEW: biennially, February 2015

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Academic Affairs and Registrar’s Office
Procedure for: Registrar’s Office
Authorized by: Vice President for Academic Affairs
Issued by: Board of Trustees

I. Purpose

Mid-Atlantic Christian University participates in the advanced placement programs of the Educational Testing Service (ETS) by awarding academic credit to students who achieve acceptable scores on those examinations determined to have a MACU course equivalent. For students who excel in certain subject areas, college freshman level course work may be repetitious. Thus, in an effort to alleviate duplication at the university level, to promote academic motivation and to provide assistance toward educational goals; qualified students are encouraged to take advantage of credit-by-examination opportunities offered through Advanced Placement, College Level Examination Programs, and DANTES Subject Standardized Tests.

This policy statement partially addresses “Comprehensive Standard 3.4.4 Acceptance of Academic Credit” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

II. Policy

The University will award credit for up to 30 semester hours of College Level Examination Program (CLEP), Advanced Placement (AP), and DANTES (DSST) toward baccalaureate degrees and 15 semester hours toward an associate degree. Students with exceptional CLEP and/or AP scores may petition the Vice President for Academic Affairs to exceed the 30/15 hour limit.

The University will accept appropriate scores on approved examinations as follows:

A. Credit Awarded for CLEP Examinations:

1. Credit from the tests may be used to fulfill specific courses, as part of a distribution/area/general requirement, or as free electives (without further specification) in the student’s degree program.

2. The student must test at the end of the semester before he enrolls in courses for which the CLEP test (or equivalent course) is a pre-requisite.

3. A grade of P (pass) will be assigned following the successful completion of CLEP tests and the hours will not be used to calculate the student’s grade point average (GPA). The minimum accepted score for all examinations is generally 50, except as noted in the listing below.

4. CLEP based credits may not duplicate previous college work that has been successfully completed.

5. The student pays no transfer fee to the University for CLEP credits, but does pay applicable testing and grading fees.

6. Students wishing to test out of a course through CLEP must do so before the end of the first semester of their senior year.

7. CLEP credit will not be granted for previously failed courses.

B. CLEP Examinations accepted for specific courses. All others may be used for electives, where relevant to the student’s program of study. […] – Only receive credit if CLEP test was taken before enrollment at MACU.

CLEP Test MACU Equivalent

Credit Hours

     

Composition and Literature

   
American Literature EN 332 3 hrs
[Analyzing and Interpreting Literature EN 332 3 hrs
English Literature EN 332 3 hrs
College Composition Test EN 101 and EN 102 (Score 60) 3 or 6 hrs
     
Science and Mathmatics    
College Algebra MA 161 3 hrs
[College Mathmatics MA 161 3 hrs
Calculus MA 161 3 hrs
Pre-Calculus MA 161 3 hrs
Biology SI 231 4 hrs
Chemistry SI 211 4 hrs
Natural Sciences SI 211 4 hrs
     
History and Social Sciences    
Educational Psychology, Intro ED 244 (except Elem Ed majors) 3 hrs
History of the United States I HS 251 3 hrs
History of the United States II HS 251 3 hrs
Human Growth and Development PS 227 3 hrs
Psychology, Intro PS 101 3 hrs
Sociology, Intro SO 112 3 hrs
Western Civilization I HS 241 3 hrs
Western Civilization II HS 242 3 hrs
     
Business    
Financial Accounting LE 302 3 hrs
Information Systems and Computer Applications CS 090 proficiency
  & Gen Studies Elective 3 hrs
Principles of Management LE 211 3 hrs
Principles of Marketing LE 231 3 hrs
     
Foreign Language    
French Language, Level 2 Language Component 12 hrs
  (Score 59)  
Spanish Language, Level 2 Language Component 12 hrs
  (Score 63)  
German Language, Level 2 Language Component 12 hrs
  (Score 60)  

C. Credit Awarded for AP Examinations:

The University will accept AP scores of 3, 4, and 5 as follows:

1. To be considered for credit, students must ask the appropriate testing service to send MACU official test results.

2. Scores may be accepted in fulfillment of specific courses, as part of a distribution/area/general requirement, or as free electives in the student's degree program.

3. The recommended number of semester hours will be awarded per accepted score if the student uses it as a free elective; if he uses it in lieu of a specific course, the student will be awarded no more than the hours of the Mid-Atlantic course. In no instance may credit hours for one examination be divided between a specific course and elective hours.

4. There are no additional requirements or fees for receiving credit.

5. A grade of P (pass) will be assigned and the hours will not be used to calculate the student’s grade point average (GPA).

 

Exam

Minimum Score

Awarded Credit for the Following Course(s)

Credit Hours Awarded

Art History

3

General Studies Elective

3

Biology

3

SI 231, SI 232

4

Calculus AB

2

MA 161

3

Calculus BC

2

MA 161

3

Chemistry

3

SI 211, SI 212

4

Computer Science AB

3

CS 090 (proficiency) & Gen Studies Elec

3

Computer Science A

3

CS 090 (proficiency) & Gen Studies Elec

3

Economics (micro or macro)

3

General Studies Elective

3

English: Language & Composition

4

EN 101, EN 102

6

Environmental Science

3

SI 251, SI 252

4

European History

3

HS 242

3

Psychology

3

PS 101

3

Statistics

3

PS 341

3

United States Government and Politics

3

General Studies Elective

3

United States History

3

HS 251

3

World History

3

General Studies Elective

3

D. Credit Awarded for DSST (DANTES Subject Standardized Tests):

1. To be considered for credit, students must ask the appropriate testing service to send MACU official test results.

2. Scores may be accepted in fulfillment of specific courses, as part of a distribution/area/general requirement, or as free electives in the student's degree program.

3. The recommended number of semester hours will be awarded per accepted score if the student uses it as a free elective; if he uses it in lieu of a specific course, the student will be awarded no more than the hours of the Mid-Atlantic course. In no instance may credit hours for one examination be divided between a specific course and elective hours.

4. There are no additional requirements or fees for receiving credit.

5. A grade of P (pass) will be assigned and the hours will not be used to calculate the student’s grade point average (GPA).

Exam

Minimum Score

Awarded Credit for the Following Course(s)

Credit Hours Awarded

Fundaments of College Algebra

50/434

MA 161

3

Introduction to Computing

45/400

CS 090 (proficiency) & Gen Studies Elective

3

Introduction to World Religions

48/400

CC 384

3

Lifespan Developmental Psy

47

PS 227

3

Principles of Public Speaking

52

SC 171

3

Principles of Statistics

48/400

PS 341

3

 

 

 

 

Other exams may be considered for credit. The registrar in consultation with the VPAA will review the recommendations set by the American Council on Education (ACE) to determine if credit will be granted.

III. Procedure

Upon receipt of official scores from the different testing agencies the Registrar’s Office will review the scores and determine if credit may be awarded. Upon a favorable decision a summary sheet will be created and placed in the student’s academic file, along with a copy being given to the student and the student’s advisor.

Credit will also be entered into the Campus Management System where the student’s official academic record is maintained in the form of a transcript.

IV. Published: MACU Academic Catalogs

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy 8

SUBJECT: Credit for non-collegiate military training

DATE: August 4, 1994 REVISED: October 25, 2000 NEXT SCHEDULED REVIEW: Faculty, every 5th year, February 2016

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Academic Affairs and Registrar’s Office
Procedure for: Registrar’s Office
Authorized by: Vice President for Academic Affairs
Issued by: Board of Trustees

I. Purpose

This policy statement partially addresses “Comprehensive Standard 3.4.8 Noncredit to credit” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

II. Policy

A. The University will award credit for non-collegiate training in the military as follows:

1. The recommendations of the appropriate American Council on Education (ACE) publication will be used in conjunction with the course and credit equivalencies recommended in the materials accompanying the given veteran's military record.

2. The equivalent recommended by ACE must fulfill a requirement in the program which the student wishes to enter at Mid-Atlantic.

III. Procedure

Upon receipt of official documentation from the government of military training the Registrar’s Office will review and determine if credit may be awarded. Upon a favorable decision a summary sheet will be created and placed in the student’s academic file, along with a copy being given to the student and the student’s advisor.
Credit will also be entered into the Campus Management System where the student’s official academic record is maintained in the form of a transcript.

IV. Published: MACU Catalogs

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #9

SUBJECT: Placement and/or Remediation for English and Math

DATE: September 12, 2012

REVISED: August 12, 2013 NEXT SCHEDULED REVIEW: Faculty, every fourth year. February 20, 2016

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: Academic Affairs Office and Faculty
Procedure for: Registrar’s Office and Advisors
Authorized by: VP Academic Affairs
Issued by: Board of Trustees

I. Purpose

This policy serves two functions.  First, it seeks to establish guidelines to help determine that students have the “ability to benefit” from an education at MACU.  Second, it seeks to reward students who have already attained mastery of certain subjects.

II. Policy

Upon receiving official scores from the appropriate testing service a student will be placed into the appropriate level course or be granted academic credit.
English:


SAT Writing

ACT (English/Writing)

Advanced Placement (Language)

Placement Into the Following Course

Credit Awarded

460 and below

19 and below

 

English 036

none

470-630

20-29

 

English 101

none

640-680

30-31

 

English 102

English 101

690 and above

32 and above

4 or 5

Exempt

English 101, 102

 Math

SAT Math

ACT (Math)

Advanced Placement (Calculus AB or BC)

Placement Into the Following Course

Credit Awarded

400 and below

17 and below

 

Math 012

none

410-600

18-29

 

Math 161

none

610 and above

27 and above

2

Exempt

Math 161

1. If remedial course work was taken at an accredited institution of higher education and the student passed the course, he may be placed in EN 101 or MA 161.

2. Students not meeting minimum scores will automatically be placed in basic 0-level courses.  Students without SAT or ACT test scores will automatically be put in 0-level courses.

3. Students automatically placed in a basic level course will have the option of coming to campus (or online when available) and take a competency test to demonstrate academic ability and be placed in the appropriate 100-level course.

4. Curricular deficiencies must be satisfied within a student’s first 24 hours of college-level coursework at MACU (excluding repeats, pass/fail and 0-level courses). Deficiencies not remediated during the specified time period will result in the student being academically suspended from MACU and have to remedy the deficiency before being allowed to return to MACU.

5. Students who do not have SAT or ACT scores to submit will automatically be placed in the basic English and basic Math courses, but such placement may be challenged by taking a competency exam.

The Competency Test used by MACU is the Asset test.

Form B2 is used to challenge placement in a 0-level basic course.  Form C2 is used at the conclusion of a 0-level basic course.  The writing exam is 36 questions and students choose 1 of 3 essays to write.  The numerical exam is 32 questions.  Each exam has a 25 minute time limit.

Scoring:

  • Writing – A raw score of 26 or more correct places the student in EN101
  • Numerical – A raw score of 16 or more correct will place the student in MA161

Basic studies repeat exemption policy

Students making a NP in a Basic Studies course must retake the course the next appropriate semester (as determined by the Director of Learning Enhancement Services) as part of their graduation requirement.

If the VPAA decides that it is appropriate to consider exemption for a particular student from retaking a Basic Studies course, the student will be asked to submit in writing the reasons that it would be in his or her best interest to be excused from the requirement to repeat the course. After evaluating the student’s written request and after conferring with the Basic Studies instructor, the VPAA may grant exemption providing the student meets conditions determined by the VPAA and Basic Studies instructor. The student and VPAA will sign an agreement that if the student does not meet the stated conditions, he or she will enroll in the designated basic course(s) the next appropriate semester.

Ability to Benefit

In the November/December 2004 issue of The ABHE Symposium there was an article “Ability to Benefit.”  It stated that schools have “a responsibility to ensure that students admitted to their programs . . . actually have the ‘ability to benefit’ from the programs.”

We use the Asset Program tests B2 and C2 for our competency tests.  According to this article we can continue doing so with awareness of the “ability to benefit” passing scores.  At http://74.200.198.244/asset/atb.html (last accessed March 14, 2013), a list is published that states the scores required for a student to have the “ability to benefit” from higher education.

The following are the approved passing scale scores for Asset B2 and C2 “ability to benefit:”

    Scaled Raw MACU
B2   Score Score Raw Score
         
  Writing 35 20 (26)
  Numerical 33 10 (16)
         
C2        
         
  Writing 35 18/19 (25)
  Numerical 33 10 (17)

All of these scores are below our required scores for competency.

III. Procedure

After an applicant to MACU has been accepted and the applicant’s file is transferred to the Academic Affairs office, the AA office personnel will evaluate testing results and determine placement.
The student and the student’s academic advisor will be notified via a written document of placement requirements prior to the initial registration of the new student.

IV. Published: MACU Academic Catalogs, Faculty Handbook

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs #10

SUBJECT:  Retention And Disposal Of Records For Applicants Who Enroll

DATE: 2005 REVISED: 2005, 2009 NEXT SCHEDULED REVIEW: This policy will be reviewed by the Registrar in February of odd numbered years. (February 2015)

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Academic Affairs, Mid-Atlantic Christian University
Procedure for: Registrar, Mid-Atlantic Christian University
Authorized by: VPAA, Mid-Atlantic Christian University
Issued by: Board of Trustees

I. Purpose

(1) Necessary documents are properly protected and maintained.
(2) Records no longer needed are disposed of properly.

II. Policy

RETENTION SCHEDULE B
Location of Records Held:      
Registrar's Office, Heritage Hall 117
Rizo closet, Heritage Hall
Wilkinson Hall

Authorized Access:                 
Admissions Personnel
Application Review Committee
Academic Affairs Administrative Offices
Vice President for Student Services
College Counselor

  Recommended Minimal  
Documents Retention Time Disposal [manner/date]
     
Immunization History 6 yrs after enrollment July, destroy
Personal Health History 6 yrs after enrollment July, destroy

Notes:

1. The retention periods recommended above are based on the following:

a.  all permanent forms/information are maintained in the student's folders.

b.  non-permanent forms are maintained in their own folders; uniform retention periods allow for the destruction of the entire folder which saves considerable sorting.

2.  Records managers should be cognizant of the Educational Amendments of 1976, Student Consumer Information, and the legal implications for records retention.

Some documents from institutions in other countries may be originals and therefore difficult or impossible for the applicant to replace.  The records custodian may want to return these documents to the applicant rather than destroy them.

Notes and suggested schedules adopted from "Retention of Records: A Guide for Retention and Disposal of Student Records," American Association of Collegiate Registrars and Admissions Officers, 2000.

III. Procedures

Monitored and implemented by the Registrars Office 

IV. Published:

V.   Reason for Revision:

VI. Appendices: None

Adopted by registrar:                  

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Mid-Atlantic Christian University Academic Affairs #11

SUBJECT:  Retention And Disposal Of Publications, Statistical Data/Documents, And Institutional Reports

DATE: 2005, 2009, 2013 REVISED: 2005 NEXT SCHEDULED REVIEW: This policy will be reviewed by the registrar biennially, in February of odd-numbered years. (February 2015)

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: Academic Affairs, Mid-Atlantic Christian University
Procedure for: Registrar, Mid-Atlantic Christian University
Authorized by: VPAA, Mid-Atlantic Christian University
Issued by: Board of Trustees

I. Purpose

  1. Necessary documents are properly protected and maintained
  2. Records no longer needed are disposed of at the appropriate time

 

II.         Policy

RETENTION SCHEDULE  E
Publications, Statistical Data/Documents, and Institutional Reports

Location of Records Held:                  
Academic Affairs Offices
President's Office
Office of Institutional Research

Authorized Access:                             
President's Office personnel
Academic Affairs personnel

Documents Retention Time Disposal [manner/date]
     
Catalogs Permanent NA
Commencement program Permanent NA
Degree statistics Permanent NA
Enrollment statistics Permanent NA
Grade statistics Permanent NA
Racial/ethnic Statistics Permanent NA
Schedule of classes [institutional] Permanent NA

Notes:

1.  Any record recommended for permanent retention should be maintained electronically for security purposes.

2.  The IRS requires that private schools maintain records reflecting the racial composition of the student body, faculty, and administrative staff for each academic year, and retain such records for a period of three years beginning with the year after compilation or acquisition.

3.  Section 504 of the Rehabilitation Act of 1973 requires that institutions maintain the necessary information and accurate compliance reports in such form that the de termination of whether or not an institution is in compliance could be easily ascertained.  In addition, racial and ethnic data are required to show the extent to which members of minority groups are beneficiaries of and participants in federally assisted programs.  There is no time limit specified in the law.

Notes and suggested schedules adopted from "Retention of Records: A Guide for Retention and Disposal of Student Records," American Association of Collegiate Registrars and Admissions Officers, 2000.

III. Procedure

Monitored and implemented by the Registrar’s Office.

IV. Published: Policy Manual

V.   Reason for Revision:

VI. Appendices: None

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Mid-Atlantic Christian University Academic Affairs Policy #12

SUBJECT: Retention and disposal of records for applicants who enroll

DATE: May 30, 1995 REVISED: September 26, 2005 NEXT SCHEDULED REVIEW: biennially in February of odd-numbered years. February 2015

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: Registrar’s Office
Procedure for: Registrar’s Office
Authorized by: VP Academic Affairs
Issued by: Board of Trustees

I. Purpose

This policy statement addresses “Comprehensive Standard 3.9.2 Student Records” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

II. Policy

Retention Schedule B
Location of Records Held:                
Registrar's Office, Heritage Hall 117
Closet, Heritage Hall 119       Wilkinson Hall

Authorized Access:
Admissions Personnel
Application Review Committee
Academic Affairs Administrative Offices
Vice President for Student Services
College Counselor

Recommended Minimal    
Documents Retention Time Disposal [manner/date]
     
Acceptance letters  permanent NA
Advanced Placement records " "
Applications for admission or readmission " "
Correspondence, relevant " "
Entrance examination reports [SAT, ACT] " "
Placement Scores " "
Letters of Recommendation Until admitted (see note 2) term beginning, destroy
Reference forms until admitted term beginning, destroy
Immunization History 6 yrs after enrollement July, destroy
Student waivers for rights of access to see recommendations until terminated (see note 2) July, destroy
Transcripts: high school & other colleges permanent NA
International Students: All pertinent records relating to  permanent passport, I-20, I-94, employment, eligibility status, " "

Notes:

1. The retention periods recommended above are based on the following:

a. all permanent forms/information are maintained in the student's folders.

b. non-permanent forms are maintained in their own folders; uniform retention periods allow for the destruction of the entire folder which saves considerable sorting.

2. FERPA states that letters of recommendation [reference forms] not accompanied by waivers and retained beyond their original use may be viewed by the student.  Therefore it is recommended that these letters be destroyed after admission of the student.  Waivers of rights of access filed with letters of recommendations [reference forms] should be retained as long as the file is retained. Students who revoke their waivers of rights of access may not see letters of recommendations submitted during the time the waivers were in force.

3. VA regulations state that the following student records must be retained for at least three years after termination of enrollment:

a. Previous education or training [transcripts from other colleges.

b. Evidence of formal admission [acceptance letters]. The regulations state that longer retention will not be required unless a written request is received from the General Accounting Office or the VA no later than 30 days prior to the end of the three-year period.

4. Educational institutions which participate in federal, state, and private programs of low-interest loans to students must retain student records of admission and placement for five years after graduation or withdrawal.  In the event of an open audit, records must be retained until all questions are resolved.

5. Records managers should be cognizant of the Educational Amendments of 1976, Student Consumer Information, and the legal implications for records retention.

Some documents from institutions in other countries may be originals and therefore difficult or impossible for the applicant to replace.  The records custodian may want to return these documents to the applicant rather than destroy them.

Notes and suggested schedules adopted from "Retention of Records: A Guide for Retention and Disposal of Student Records," American Association of Collegiate Registrars and Admissions Officers, 2000 (with these exceptions: personal health history (Student Life) admissions materials (Admissions).

III.        Procedure

The Registrar’s Office will set appropriate reminders in the operations calendar to manage record retention.

IV. Published

V. Reason for Revision

VI. Appendices

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___________________________________________________________________________

Mid-Atlantic Christian University Academic Affairs Policy #13

SUBJECT: Retention and disposal of registration and records data/documents

DATE: May 30, 1995 REVISED: September 26, 2005 NEXT SCHEDULED REVIEW: biennially in February of odd-numbered years, February 2015

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: Registrar’s Office
Procedure for: Registrar’s Office
Authorized by: VP Academic Affairs
Issued by: Board of Trustees

I. Purpose

This policy statement addresses “Comprehensive Standard 3.9.2 Student Records” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

II. Policy

Retention Schedule C
Registration and Records Data/Documents 
Location of Records Held:                        
Registrar's Office
Office of Vice President for Academic Affairs  
Authorized Access:
Academic Personnel
Vice President for Student Services

Recommended Minimal    
Documents Retention Time Disposal [manner/date]
Academic action authorizations [dismissal, etc.]  6 yrs from entry shred, June
Academic records [including narrative evaluations,competency assessments, etc.] Permanent NA
Changes of course [drop/add] 4 yr after submitted shred, June
Change of grade forms permanent NA
Class lists [original, semester grade sheets] permanent NA
Correspondence, relevant 6 yrs from entry shred, June
Course withdrawal permission [petition] 6 yrs from entry shred, June
Credit by examination scores permanent NA
Degree audit records permanent NA
FERPA documents see note 3 NA
Grade reports [registrar's copies]  permanent NA
Graduation lists  permanent NA
Graduation applications/authorizations 6 yrs from graduation shred, June
Hold or encumbrance authorizations Until released  shred
Transcript requests [student] 3 yr after date submitted shred, June
Transfer credit evaluations permanent NA
College Withdrawal authorizations  permanent NA

 

Notes:

1. Any record recommended for permanent retention should be microfilmed (or scanned to cd’s) for security even if the originals are retained.

2. Any record recommended for permanent retention should be microfilmed (or scanned to cd’s) for security even if the originals are retained.

3. FERPA specifically requires institutions to maintain records of requests and disclosure personally identifiable information except for defined 'directory information' and requests from students for their own records.  The records of disclosures and requests for disclosures are considered part of the students' education records; therefore, the must be retained as long as the education records to which they refer are retained by the institution. see schedule F

4. The VA regulations state that the following records must be retained for at least 3 yrs after termination of enrollment:

a. Grade reports and/or statements of progress

b. Change of course forms

c. Transfer credit evaluations

d. Degree audit records

VA regulations require that all advertising, sales, and enrollment materials [e.g., catalogs] used by or on behalf of the institution be retained three years after the termination of a veteran's enrollment.  In addition, records of tuition and fees charged to and collected from students, grade reports and statements of progress [academic records], and previous education and training documents [transfer credit evaluations] be retained for three years.

5. The IRS requires that private schools retain copies of all admission scholarship brochures, catalogs, and advertising materials for a period of three years beginning with the year after compilation or acquisition.

6. No recommended retention period is given for disciplinary action documents, except that they be retained while in force in a file separate from the student’s academic record.

Notes and suggested schedules adopted from "Retention of Records: A Guide for Retention and Disposal of Student Records," American Association of Collegiate Registrars and Admissions Officers, 2000 (with these exceptions: personal health history (Student Life) admissions materials (Admissions).

III. Procedure

The Registrar’s Office will set appropriate reminders in the operations calendar to manage record retention. 

IV. Published: Policy Manual

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #14

SUBJECT: Retention and disposal of certification data/documents

DATE: May 30, 1995 REVISED: September 26, 2005 NEXT SCHEDULED REVIEW: biennially in February of odd-numbered years. February 2015

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: Registrar’s Office
Procedure for: Registrar’s Office
Authorized by: VP Academic Affairs
Issued by: Board of Trustees

I. Purpose

This policy statement addresses “Comprehensive Standard 3.9.2 Student Records” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

II. Policy

Retention Schedule D
Certification Data/Documents
Location of Records Held:                            
Registrar's Office
Authorized Access:
Business Office personnel
VA Certification Officer/Registrar

Recommended Minimal    
Documents Retention Time Disposal [manner/date]
     
Enrollment verifications 3 yrs after verification shred in August
Veterans Admin Certifications 3 yrs after grad or last attend date. shred in Sept.

Notes:

1. The recommended three-year retention periods noted in the above schedule should begin with the date of graduation or the date, term or semester and year of last attendance.

2. The IRS requires that private schools maintain records of scholarship and of other financial assistance to indicate that the awards were made on a racially non-discriminatory basis and that such records be retained for a period of three years beginning with the year after compilation or acquisition.

3. The VA requires that all records and computations showing compliance with the requirements of the VA Regulation No. 14201 [the 85-15 percent ratio of non-veteran/veteran students for each course] be retained for at least three years.  Longer retention will not be required unless a written request is received from the VA not later than 30 days prior to the end of the three year period.

Notes and suggested schedules adopted from "Retention of Records: A Guide for Retention and Disposal of Student Records," American Association of Collegiate Registrars and Admissions Officers, 2000 (with these exceptions: personal health history (Student Life) admissions materials (Admissions).

III. Procedure

The Registrar’s Office will set appropriate reminders in the operations calendar to manage record retention. 

IV. Published: Policy Manual

V. Reason for Revision

VI. Appendices

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___________________________________________________________________________

Mid-Atlantic Christian University

Academic Affairs Policy #15

SUBJECT: Retention and disposal of Family Educational Rights and Privacy Act Data/Documents

DATE: May 30, 1995 REVISED: September 26, 2005 NEXT SCHEDULED REVIEW: biennially in February of odd-numbered years. February 2015

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: Registrar’s Office
Procedure for: Registrar’s Office
Authorized by: VP Academic Affairs
Issued by: Board of Trustees

I. Purpose

This policy statement addresses “Comprehensive Standard 3.9.2 Student Records” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

II. Policy

Retention Schedule F
Family Educational Rights and Privacy Act Data/Documents
Location of Records Held:                             Registrar's Office
Authorized Access:                                         Academic Affairs personnel

Recommended Minimal    
Documents Retention Time Disposal [manner/date]
     
Requests for formal hearings permanent NA
Requests and disclosures of personally identifiable information permanent NA
Student requests for nondisclosure of directory information until terminated by student at time terminated
Student statements on content of records regarding hearing panel decisions permanent NA
Student's written consent for records disclosure until terminated by student when terminated
Waivers for rights of access  until terminated by student when terminated
Written decisions of hearing panels permanent NA

Notes:
Whenever the recommended retention period is the "life of the affected record," the retention period of the FERPA document is meant to be the same as that of the student records to which it pertains:  students' waivers of rights to access to letters of recommendations, for example, should be retained until terminated or the letters themselves are destroyed [see Schedules A and B].  If the retention period for a record to which a FERPA document pertains is permanent, the FERPA document should also be permanently retained and microfilmed for added security.

Notes and suggested schedules adopted from "Retention of Records: A Guide for Retention and Disposal of Student Records," American Association of Collegiate Registrars and Admissions Officers, 2000.

III. Procedure

The Registrar’s Office will set appropriate reminders in the operations calendar to manage record retention.

IV. Published: Policy Manual

V. Reason for Revision

VI. Appendices

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___________________________________________________________________________

Mid-Atlantic Christian University Academic Affairs Policy #16

SUBJECT: Retention and disposal of publications, statistical data/documents, and institutional reports

DATE: May 30, 1995 REVISED: September 26, 2005 NEXT SCHEDULED REVIEW: biennially in February of odd-numbered years. February 2015

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: Registrar’s Office
Procedure for: Registrar’s Office
Authorized by: VP Academic Affairs
Issued by: Board of Trustees

I. Purpose

This policy statement addresses “Comprehensive Standard 3.9.2 Student Records” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

II. Policy

Retention Schedule E
Publications, Statistical Data/Documents, and Institutional Reports
Location of Records Held:
Academic Affairs Offices
Office of Institutional Research
Authorized Access:
President's Office personnel
Academic Affairs personnel

Documents Retention Time Disposal [manner/date]
     
Catalogs permanent NA
Degree statistics  permanent NA
Enrollment statistics permanent NA
Grade statistics permanent NA
Racial/ethnic statistics permanent NA
Schedule of classes [institutional] permanent NA

Notes:

1. Any record recommended for permanent retention should be microfilmed or scanned to cd’s for security.

2. The IRS requires that private schools maintain records reflecting the racial composition of the student body, faculty, and administrative staff for each academic year, and retain such records for a period of three years beginning with the year after compilation or acquisition.

3. Section 504 of the Rehabilitation Act of 1973 requires that institutions maintain the necessary information and accurate compliance reports in such form that the determination of whether or not an institution is in compliance could be easily ascertained.  In addition, racial and ethnic data are required to show the extent to which members of minority groups are beneficiaries of and participants in federally assisted programs.  There is no time limit specified in the law.
Notes and suggested schedules adopted from "Retention of Records: A Guide for Retention and Disposal of Student Records," American Association of Collegiate Registrars and Admissions Officers, 2000 with this exception: Commencement Programs.

III.        Procedure

Monitored and implemented by the Registrar’s Office.

IV. Published: Policy Manual

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #17

SUBJECT: Credit For Documented Competency For School Of Professional Studies

DATE: September 12, 2012 REVISED: NEXT SCHEDULED REVIEW: every fourth year. February 2017

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: Academic Affairs
Procedure for: Faculty and Students
Authorized by: VP Academic Affairs
Issued by:  Board of Trustees

I. Purpose

This policy statement partially addresses “Comprehensive Standard 3.4.4 Acceptance of Academic Credit” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

II. Policy

CDC allows a student, in the School of Professional Studies at MACU, the opportunity to prepare a portfolio describing specific work activities and life experiences and then to document the learning that resulted from these experiences.   Material for this portfolio can come from a number of different sources, including workshops, seminars, self-study, non-credit classes, training courses, and work experiences.  Please note that it is the learning (and not merely experience) from these sources that is evaluated.  Appropriate faculty members will evaluate the written portfolio and determine what credit might be warranted.  Awarding of credit shall follow the Council for Adult and Experiential Learning (CAEL) standards.  No more than 21 semester hours of credit may be awarded toward a degree via CDC.  Students may petition for CDC credit after having earned 12 semester credits from MACU.  Students will be assessed fees when they submit their portfolio.

The Credit by Demonstrated Competency fee is $100 per credit hour applied for. There is also a $150 portfolio evaluation fee. (For example: if a student applies for three credit hours, the cost will be $450.) Please note that being awarded all credits for which a student has applied is not automatic. It is much like enrolling in a course. The student pays the tuition whether a passing grade is earned or not

III. Procedure

Students should follow the guidelines as spelled out in the “Credit by Demonstrated Competency Handbook.”

IV. Published: School of Professional Studies Catalog

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #18

SUBJECT: Faculty Governance

DATE: Historic REVISED: 1/07/04, 3/3/13 NEXT SCHEDULED REVIEW: February every four years

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: MACU Administration and Faculty
Procedure for:
Authorized by: Vice President for Academic Affairs
Issued by:  Board of Trustees

I. Purpose

This policy statement partially addresses “Comprehensive Standard 3.7.5 Faculty Role in Governance” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

This policy statement partially addresses “Comprehensive Standard 3.4.5 Academic Policies” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

II. Policy

The University supports the principle of academic governance while at the same time recognizing that legal authority and fiduciary responsibility for the University rests with the Board of Trustees. Academic governance indicates that matters of academic policy and procedure originate and develop within the Faculty of the school. In addition to what the University By-laws stipulate about responsibilities of the Faculty, these following guidelines further define the role and responsibilities of the Faculty.

Course and program approval begins at the lowest level within the faculty structure and is approved by the Department as the first formal step in this process. The Department Chair submits this proposal to the VPAA for Faculty approval.  After Faculty approval is given the proposal is submitted to the President’s Leadership Team and ultimately the University Board of Trustees.

The faculty governance system must take place in a spirit of collegiality, recognizing the ability of the faculty, including academic administrators and department chairs, to deliberate and make wise decisions on behalf of the University.  

III. Procedure

Faculty meetings are held monthly and as required during the academic year.  Special meetings may be called by the VPAA or by thirty percent of those who hold full-time faculty.  Faculty meetings are typically chaired by the VPAA. Fifty-one percent of the full-time faculty being present constitutes a quorum. Agenda are distributed normally three days in advance of the meeting. Major curricular programs receive a first reading and may not be voted upon until the next faculty meeting.

IV. Published:

Faculty Handbook

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #19

SUBJECT: Faculty Workload

DATE: April 27, 1994

REVISED: 5/25/2010; 3/13/2013
NEXT SCHEDULED REVIEW:  Every 3 years, February 2016

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: Vice President for Academic Affairs and Faculty
Procedure for: Vice President for Academic Affairs and Academic Department Chairs
Authorized by: Vice President for Academic Affairs
Issued by:  Board of Trustees

I. Purpose

MACU seeks to create a healthful and positive working environment for its faculty.  As a result, MACU strives to maintain reasonable work expectations of its faculty and equitable treatment in the remuneration of faculty. In an effort to provide some equity in faculty assignments and reasonable expectations the following guidelines are provided as a basis for establishing workloads. The primary obligation of faculty members is normally to provide instruction and administration of academic programs.  The University expects Faculty members to serve on committees, pursue professional development, do community service, and engage in research in addition to their normal teaching load.

This policy statement partially addresses “Core Requirement 2.8 Faculty” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

II. Policy:

Mid-Atlantic Christian University will employ enough full-time faculty members to provide effective teaching, advising, and scholarly activity for its academic programs and to carry their share of responsibility for curriculum development, policy making, and institutional planning and governance.  The University will provide for each major and curricular area (i.e., minors, associate programs, and the general studies core) at least one full-time faculty member with primary teaching assignment in the major or area.

TEACHING LOADS
The normal teaching load for a full-time faculty member shall be considered according to the following guidelines:

1. A standard semester teaching credit load is twelve credit hours.  The instructional  credit teaching load per year is twenty-four credit hours.  Other factors in determining the load may be considered at the discretion of the Department Chair and VPAA.  Consideration will be given to either reward or reduce the load on instructors who have more than four preparations or courses in which there is a heavy grading load.  Instructors teaching multiple sections of the same course in a semester or who have no new preparations may be asked to increase their annual  teaching credit load to 27 credits hours.

2. It is expected that the Department Chair/s of the department/s in which an instructor holds their assignment/s and the Vice President for Academic Affairs will work together in determining the appropriate teaching load level to assign to an instructor each semester within the academic year.  If an instructor finds their proposed assigned teaching load to be excessive or inequitable an appeal should be made through their Department Chair.

3. The VPAA may, in consultation with the appropriate Department Chair, may choose to limit a Faculty member’s load for such reasons as are deemed to be in the best interest of the University and/or the faculty member. Such instances may include, but are not limited to: increased institutional service demands or support for a faculty member’s pursuit of an advanced degree/credentials, as needed to support new or existing program development or other reasons as deemed appropriate by the VPAA.

4. Payment of full-time faculty members for instructional overloads is based on the current pay scale for adjunct faculty.  (An instructor may, at his discretion and with the consent of the Department chair, teach a course which will put his average load above 12 hours, but without extra remuneration.)

5. Full-time instructors may teach during summer sessions or on-line courses under a separate contract and be paid at the overload rate, unless it is agreed upon in advance that such classes are part of the instructor’s annual teaching load.

6. Administrative release time counts as a preparation and has a credit hour load value.
For calculation of teaching loads, the following special cases apply:
            a. Second section of course: contact hours.
            b. Teacher of Record: 0.5 hours
            c. Music applied lessons = 1 hour load / 3 half-hour lessons
            d. Field work supervision and internships shall be counted as follows:
                        i. for FM 480-482 and GM480-482 Internships, load will be calculated at 0.25 per student. (no prep)
                        ii. for CO 430 = no credit
                        iii. for CO 431 = 0.25 per student (no prep)
                        iv. for field supervision by education faculty of partnership students and student teaching = 1 hour load / 2 student teachers supervised
            e. Independent Studies = currently do not count toward loads
            f. Music studio time = 1 hour load / no credit (no prep)
            g. Music ensembles = the amount of seat time per week

  Administrative Release Time  
a

Department Chairs

2 hours / semester
b Coach 4 hours / semester or season
c Director of Learning Enhancement Services 1 hour / semester
d Director of Advising 0.5 hours / semester
e Internship Director  3 hours / semester
f Director of Elementary Education Program 3 hours / semester
g University Counselor 2 hours / semester or other arrangements with VPSS
h Athletic Director 1 hour / semester
i Graduate Work 1 hour per 1 hour of graduate work pursued
j Dissertation or Thesis 3 hours

ADVISING LOADS

1. Full-time faculty are expected to serve as academic advisors to students within a degree program appropriate to the faculty member’s regular teaching assignments.  Normal student advising loads are considered up-to 25 students. Above 25 students is an advising overload. 

2. Advising overloads will be factored into general load calculations, either as part of the regular faculty load if there is a low teaching load, or as a paid overload if there is a full load. Overloads are calculated as follows:

1-10 students advising overload = ½ hour overload
11-20 students advising overload = 1 hour overload
No faculty member should advise more than 45 students.

3. Some faculty may have a reduced advising load, if requested by the Department Chair and approved by the VPAA.

Reductions in the normal teaching load are occasionally granted by the VPAA to allow for service to the University other than teaching. Instances might include curricular administration and planning, coaching, extracurricular student activities, recruitment, and preparation to supply needed university services.

GENERAL STATEMENT ON OVERLOADS

The University recognizes that an overload within the University is at times necessary; compensation is made at the current rate. It should not, however, be entered into with an assumption of permanence. The possible impact on the effectiveness of teaching and the individual faculty preference are primary criteria for approval by the Department Chairs and VPAA. The University wishes to protect faculty members from out-of-the classroom assignments to the extent that effectiveness in teaching is decreased.

INSTITUTIONAL SERVICE LOADS

Fulltime members of the faculty are expected to serve the needs of the University but are not expected to provide more than an average of eight hours each week without consideration for additional remuneration or reduction of other aspects of their workload.

III. Procedure

The Vice President for Academic Affairs with counsel from academic department chairs and the Director for Online Education will make teaching assignments in accordance with this policy document.

IV. Published

Faculty Handbook

V. Reason for Revision

VI. Appendices

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___________________________________________________________________________

Mid-Atlantic Christian University Academic Affairs Policy #20

SUBJECT: Definition of faculty status

DATE: September 17, 1997

REVISED: 12/12/07
NEXT SCHEDULED REVIEW: Every 2 years, February 2014

APPROVED BY BOARD OF TRUSTEES:   October 18, 2013

Policy for: Academic Affairs Administration
Procedure for: Vice President for Academic Affairs
Authorized by: Vice President for Academic Affairs
Issued by:  Board of Trustees

I. Purpose

This policy statement partially addresses “Core Requirement 2.8 Faculty” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

II. Policy

Faculty are grouped into six broad categories, each of which is described below.

A. REGULAR RANKED FACULTY

The term faculty is defined as those individuals whose primary responsibilities to the University consist of classroom instruction, participation in university decision-making, and student advising. Regular ranked faculty are full-time employees who teach on average 12 credit hours per semester (as defined by the Policy on Faculty Loads).  They are classified as: Instructor, Assistant Professor, Associate Professor, and Professor. All regular ranked faculty are considered members of "The Faculty" at the University and are eligible to participate in all of the responsibilities and privileges of the Faculty, including voting privileges at faculty meetings.

B. ADJUNCT FACULTY

An adjunct faculty member is defined as an individual teaching less than an equivalent (FTE) of 9 credit hours per semester (as defined by the Policy on Faculty Loads) and whose primary responsibilities to the University are outside the area of classroom instruction and student advising.  It is understood that all adjunct faculty members are hired on a temporary basis (typically for one semester).  Adjunct faculty are considered advisory members of departments and therefore have consultative but non-voting privileges unless otherwise designated by the Vice President for Academic Affairs on a case-by-case basis.

C. ADMINISTRATORS WITH FACULTY STATUS (and RANK)

The following administrators have faculty status at the University: President, Vice President for Academic Affairs, and Registrar.  Individuals holding faculty status have voice and voting privileges in faculty meetings.  The VPAA may appoint other administrators who possess appropriate academic credentials to faculty status at his/her discretion.

When appropriate an administrator may also be assigned a faculty rank.  Administrators who hold faculty rank are, for purposes of University governance, considered full-time members of the faculty, with responsibility for committee service and with voice, vote and privileges equivalent to those held by other Faculty members.  The VPAA may grant faculty rank, in consultation with the Promotion Committee, to other administrators who possess appropriate academic credentials.

D. PROFESSIONAL LIBRARIANS WITH FACULTY RANK

The library, through its faculty and staff, is designed to support the University’s educational, research and service functions.  In order to offer this support, it is Mid-Atlantic Christian University’s policy to recruit, develop, and retain highly qualified individuals to occupy its positions in the library.  The program designed and implemented by these professional librarians includes:

  1. In consultation with faculty, selection and development of resources,
  2. Organization and governance of resources,
  3. Interpretation of, bibliographic instruction in, and use of resources,
  4. Program administration and management,
  5. Education, research, and publication

E. SPECIAL APPOINTMENT FACULTY

The University recognizes two categories of special appointment faculty, all of whom may attend department and faculty meetings and participate in all ceremonial occasions, but do not have voting privileges:

1. "Faculty Emeritus" is a designation for those retired faculty recognized because of their exceptional service of teaching to the University. Privileges include: e-mail accounts (including internet access); library privileges; listing in University directory and mail service; participation in academic processions (graduations, convocations, etc.) in a position of honor; office space (if space permits); access to routine office services (copying, phone, mail).  “Faculty Emeritus” is bestowed upon a nominee who has normally served at least ten years at Mid-Atlantic Christian University and has the recommendation of the Promotion Committee, Academic Cabinet, VPAA, President, and Trustee approval;

2. "Visiting Professor" designates professors from other institutions who serve at the University for one or two semesters, or to positions funded for a specified period by grants or special outside funding. Full-time visiting faculty will be appointed following the same procedures as other full-time faculty and will have the rights and privileges of other full-time faculty.  This designation is approved by the Vice President for Academic Affairs.


F. ENDOWED CHAIRS AND PROFESSORSHIPS

A position which is entirely supported by endowment is designated an endowed chair; a position which is partly supported by endowment is designated an endowed professorship. Occupants of these positions shall be appointed following procedures specified as a part of each such endowment, but no such endowment shall name the occupant as a condition of acceptance by the University. Compensation and/or other prerequisites of the endowed chair may be specified in the endowment. If the endowment does not specify the term of occupancy, the term shall be three years. At the option of the University and the individual, and upon recommendation of the Vice President for Academic Affairs and Academic Cabinet, the individual may be appointed to additional term(s).

III. Procedure

When new faculty positions are created or when a new employee is hired the Vice President for Academic Affairs will determine the faculty status of the position.

IV. Published: Faculty Handbook

V. Reason for Revision

VI. Appendices

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___________________________________________________________________________

Mid-Atlantic Christian University Academic Affairs Policy #21

SUBJECT: Types of contracts

DATE: December 5, 2007

REVISED: 01/11/2008, 2/24/2010, 6/18/2010
NEXT SCHEDULED REVIEW: The President’s Leadership Team will review this policy biennially in the process of Faculty Handbook review and will make revisions as appropriate. February 2014

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: Vice President for Academic Affairs and Faculty
Procedure for: President and Vice President for Academic Affairs
Authorized by: Vice President for Academic Affairs
Issued by:  Board of Trustees

I. Purpose

Mid-Atlantic Christian University issues two types of contracts.  Dependent upon a faculty member’s relationship with the university will determine which type of contract is issued and the terms of renewal.

II. Policy

TERM CONTRACTS:

1. DEFINITION 
Term contracts are issued only to regular ranked full-time faculty members.  A term contract is for a designated period not to exceed one academic year and automatically terminates upon the expiration of that period. During the year of employment, the faculty member has all other rights and privileges of membership in the Faculty. 

A faculty member under a term contract will be expected to maintain regular office hours from August 1st – May 31st.  Faculty members are not expected to maintain regular office hours during Fall Break, the weeks of Christmas and New Years, and Spring Break.  Under certain circumstances a full-time faculty member may be assigned a reduced teaching load and/or committee work without compromising full-time status.  Such provisions will be enumerated in the contract with appropriate adjustments made to financial compensation. 

2. NOTICE
Faculty members employed under a term contract will be given notice in accordance with the following schedule if the University determines not to rehire the faculty member for the subsequent year:

1. Not later than April 1 of the faculty member’s first academic year of employment under a term contract, if the contract expires at the end of that academic year; or if the contract is for less than a full academic year, at least ninety (90) calendar days in advance of its termination;

2. Not later than March 1 of the faculty member’s second and following years of employment under a term contract, if the contract expires at the end of that academic year; or if that contract is for less than a full academic year, at least one hundred twenty (120) calendar days in advance of its termination;
If notice is given for non-renewal after the listed dates, the faculty member will be given extended employment (or salary at the discretion of the University) for a period equivalent to the time by which the notice is deficient.

3. RENEWAL, ASSIGNMENT AND TERMINATION
A full time faculty member who performs satisfactorily, complies with all applicable policy and procedures, and expresses an interest in continuing their employment with the University, is eligible to be offered a new contract for the next academic year.  The University at all times has the discretion over whether to offer a contract to eligible employees.  The University at all times has the right to reassign or terminate a faculty member for any of the following reasons:

1. the discontinuance of a program or teaching field in whole or in part because of financial necessity;

2. neglect of academic duties;

3. unsatisfactory performance;

4. violation of any policy or directive of the University;

5. insubordination;

6. academic incompetence;

7. a change in the faculty member’s teaching or action contrary to the stated objectives of the University;

8. disagreement with the University’s doctrinal statement;

9. discussion of personal salary arrangements with other faculty or staff;

10 . commission of a felony;

11. immoral behavior. Immoral behavior, for purposes of describing faculty conduct, includes but is not limited to the following areas:

a. Immoral financial conduct shall include but not necessarily be limited to fraud, misappropriation, theft, embezzlement, and/or falsification or misrepresentation of financial records.

b. Immoral interpersonal relations shall include but not necessarily be limited to defamation, slander, or libel, and/or public statements or actions which constitute or support unlawful discrimination as to race, religion, color, creed, national origin, ethnic background, age, or gender, and/or constitute sexual harassment.

c. Immoral sexual conduct is any sexual contact outside of a marriage relationship of a man and a woman.

d. Immoral behavior in the area of intellectual property or intellectual representation shall include but not be limited to plagiarism and/or misrepresentations or false statements as to academic achievements, credentials, and/or research; or falsification of credentials and/or experience, or other information supplied to the College.

12. the faculty member’s physical or mental incapacity to teach.
Until a contract signed by both the University and the faculty member has been received by the Vice President for Academic Affairs, the University reserves the right to rescind the offer.  In such a case, the employee’s exclusive remedy shall be the notice or pay in lieu thereof set forth above.

SPECIAL TERM CONTRACTS

1. DEFINITION
A special term contract is for a designated period and automatically terminates upon the expiration of that period. Special term contracts are issued to adjunct and special appointment faculty as described in the faculty handbook.  They may also be issued with full-time faculty for summer session duties, short-term curricular needs, and/or persons contracted under provisions of externally funded grants. Reemployment of an employee after termination of a special term contract is solely within the discretion of the University.

2. NOTICE
Faculty contracted under provisions of externally funded grants shall be notified of employment status for the following contract term within 15 business days of the University’s receiving grant award notification, or no later than April 1 (for faculty in their first year of full-time employment), or March 1 (for faculty in their second or subsequent consecutive year of full-time employment), whichever is later. Such special term contracts will include notation that the employment is subject to grant support, the source of external funding, and the anticipated grant renewal date(s).

3. TERMINATION
The grounds for termination of term contracts also apply to special term contracts.

III. Procedure

The President of the University and the Vice President for Academic Affairs will determine which type of contract to offer when a teaching need is identified. 

IV. Published: Faculty Handbook

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #22

SUBJECT: Separation from employment

DATE: January 2008

REVISED: 02/13/2013
NEXT SCHEDULED REVIEW: The President’s Leadership Team will review this policy biennially during review of the Faculty Handbook, and will make revisions as appropriate. February 2015

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: President, Vice President for Academic Affairs, and Faculty
Procedure for:
Authorized by: Vice President for Academic Affairs
Issued by: Board of Trustees

I. Purpose

This policy deals with the policies and procedures of separation from the University.

II. Policy

A. RESIGNATION

A faculty member who intends not to continue a relationship with the University should give the University notice by March 1 for a contract beginning July 1 and September 1 for a contract beginning January 1 to enable the University to follow responsible procedures in staffing the position.  It is considered a breach of professional ethics and of contractual obligation to give the University less notice.  Unless otherwise negotiated in individual cases, resignation will be effective at the end of the academic year.

In consideration of the time required for responsible staffing procedures by the University to replace a faculty member who chooses not to return, it is considered a breach of professional ethics for a faculty member to give notice of intent not to return if such notice is given more than ten days from receiving the contract.

B. RETIREMENT

The University recognizes the right of each faculty member to choose the age for retirement.

The University wishes to recognize the considerable service rendered to the University by faculty who are now retired. Although in individual cases the retired faculty member might not be interested in a continuing formal relationship with the University, the University recognizes that in many cases, teaching, and other service to the University on a part-time basis may be to the advantage of both the University and the individual. Such service is not for a period longer than a semester at a time or, in some cases, an academic year.

Retired faculty, regardless of whether any service is currently being rendered to the University, have the privilege of using the Library, the Gym, and attending University professional and social functions.  Retired faculty with Emeritus Status extends the additional privileges of listing in the University catalog, entitlement to participate with the faculty in all-University events (e.g., Commencement, Baccalaureate, Convocation), and attend faculty meetings, where they may discuss agenda issues but do not retain voting privileges. If available, Emeritus faculty may also be given office space. Faculty members who resign prior to retirement are not accorded these privileges except by specific permission.

C. NON-REAPPOINTMENT OF FACULTY

Renewal or non-renewal of faculty is recommended annually to the President by the Department Chair and the Vice President for Academic Affairs.  The President’s decision to renew or not renew is final.  Notice of non-renewal is given to the first-year faculty member no later than April 1 of the preceding academic year, other faculty members no later than March 1 of the preceding academic year.

If notice is given for non-renewal after the listed dates, the faculty member will be given extended employment (or salary at the discretion of the University) for a period equivalent to the time by which the notice is deficient.

Faculty can be terminated as set forth in Academic Affairs Policy #21.  The steps for such termination are outlined below.

D. DUE PROCESS

Faculty members may request due process whenever the University decides to terminate the employee before the end of the employee’s contract.  The following general principles apply:

1. All disagreements are resolved at the lowest level possible, and attempts are made to resolve them informally by the Department Chair and then the VPAA before formal proceedings are begun.

2. Due process shall consist of at least the following procedural rights: the right to receive a written statement of charges or grounds with sufficient specificity to be able to respond meaningfully; the right to be represented by counsel of one's own choosing at one’s own cost; the right to call witnesses on one's own behalf and to cross-examine witnesses against one; the right to present other evidence on one's behalf; and the right to a disposition of the matter in a reasonable time.

E. DISMISSAL RESULTING FROM FACULTY PERFORMANCE OR BEHAVIOR

The following steps are followed when dismissal is considered for grounds set forth in Academic Affairs Policy #21:

1. Informal administrative hearing:

If questions arise as to the fitness of a faculty member to continue on the faculty, the Vice President for Academic Affairs may discuss the matter with the faculty member and with the respective Department Chair. The matter may be terminated by mutual consent at this point; if a resolution does not occur, the VPAA formulates a statement of reasons for dismissal of the faculty member.

2. Formal proceedings:

The formal proceedings begin by a letter from the VPAA to the faculty member stating the reasons for the dismissal. This letter also informs the faculty member of his/her right to appeal the dismissal to the Academic Cabinet. If the faculty member chooses to appeal, a date is set for the hearing before the Academic Cabinet to allow sufficient time (at least twenty-one [21] calendar days) for the faculty member to prepare his/her defense.

The faculty member must respond in writing to the dismissal action not less than one week before the date set for the hearing.

3. Suspension:

Suspension of the faculty member during the hearing proceedings may occur if, in the judgment of the President, the faculty member's continued employment could result in harm to self, to others, or to the integrity of the University. Any such suspension is without pay. If suspension is not upheld, then back payment may be provided.

4. Hearing Proceedings:

The Academic Cabinet conducts the formal hearing of the faculty member's appeal of dismissal.  The President may attend this meeting as an observer along with an administrative designee. The Committee reviews the charges made against the faculty member, the evidence for those charges, and the written response of the faculty member concerning the charges. If any facts are in dispute, the testimony of witnesses and other evidence salient to the issue may be received by this Committee.

The Cabinet determines the order of proof and the questioning of witnesses, and, if necessary, secures the presentation of evidence salient to the case. The faculty member has the right to confront those who have brought charges against him/her, to cross-examine witnesses, and to present a defense. The faculty member has the right of counsel and the right to produce witnesses and relevant documents.

The Cabinet makes a record of the proceedings.  A written transcription may be made available to the faculty member upon request.

The Cabinet promptly communicates its decision in writing to the President along with a copy to the faculty member. The faculty member may file a brief with the President within thirty days of receipt of the Academic Cabinet’s decision. The final decision rests with the President and is made within ten days of receipt of the brief.

5. A faculty member must exhaust this process before using the court system.

F. DISMISSAL RESULTING FROM COLLEGE ACTION

The following steps are followed when dismissal is considered because of circumstances of the University such as financial exigency, declining enrollment, or program termination:

1. If the University determines probable need to terminate faculty for financial exigency, shrinking enrollment, or lack of participation in a program, the VPAA consults with the Department Chair to initiate a discussion within the Department concerning the problem.

2. The Department Chair has the opportunity to discuss and offer suggestions with respect to the problem occasioning the probable cuts within the Department.

3. The VPAA, in consultation with the Department Chair, makes recommendations to the President concerning personnel reductions in the Department.

4. The University will try to reassign persons affected by program cuts if such reassignments are mutually acceptable.

5. Decisions regarding layoff shall be guided by ensuring that the essential needs of the University are met.  Consideration may also be given to an employee’s performance or disciplinary history; employees with the least amount of seniority; positions whose duties can be reassigned or allocated among other positions; and the effect elimination of the position or employee will have on University operations.

6. Faculty terminated because of financial exigency or program cuts receive salary for six months from the date of notification if not otherwise employed within that period, or for the remainder of their current contract if such period is less than six months.

7. In cases of termination because of financial exigency or program cuts, those positions will not be refilled within a period of three years unless the terminated faculty member is offered reinstatement at the same or better salary and rank as when cuts were made, adjusted for any across the board changes made by the University due to financial considerations.  The laid off faculty member is responsible to keep the University informed of his/her current address for the purpose of this section, and notice sent to the address by the University shall be presumed received if sent by regular mail, postage prepaid.  Any individual who is offered a position under this provision, and who declines the offer or fails to respond within the 30-day period, shall be removed from the reappointment list and shall lose all rights under this provision.

G. FINANCIAL EXIGENCY

Financial exigency is a serious institutional crisis presenting a critical, urgent need for the University to reorder its current fund monetary expenditures when it is unable otherwise to meet projected annual monetary expenditures with sufficient revenue. If the President believes that financial exigency exists, after consultation with the Leadership Team, and the Academic Cabinet, the President shall recommend a declaration of financial exigency to the Board of Trustees. Upon recommendation of the President, the Board of Trustees shall decide whether the financial crisis meets the criteria and whether a financial exigency should be declared.

H. ACTION SHORT OF DISMISSAL

Under some circumstances the President may elect to impose a disciplinary action short of dismissal, such as temporary suspension without pay and/or withdrawal of faculty privilege.

The President may consult with the Academic Cabinet to receive nonbinding advice. If circumstances warrant, the President may take disciplinary action without previous citation or warning. A faculty member may be suspended temporarily when the President has probable cause to believe that the faculty member's continued presence at the University is highly likely to pose direct threat of harm to the University or individual members of the University community. Such suspension shall be with pay and shall last only so long as the threat of harm continues or until dismissal for cause occurs.

I. PROGRESSIVE DISCIPLINE POLICY

The University believes in redemptive action and thus uses progressive discipline as a means of addressing performance or conduct issues.  When annual or special evaluation or other evaluative process leads to questions of competence, performance or neglect of duties, the faculty member involved will usually be contacted in writing by the administrative officer responsible for the evaluation describing the alleged problem; describing the nature of corrective action which, in the opinion of the administrative officer, will alleviate the problem; and stipulating a period of time within which the problem must be corrected. If the problem seems serious enough to warrant consideration of dismissal, the Vice President for Academic Affairs should warn the faculty member in writing that the faculty member's contract status is in jeopardy, and stipulate a time at which the record will be re-examined to determine whether it has been corrected. If the faculty member does not contest the allegation and fulfills the contractual duties, the matter is settled. If the faculty member fails to correct the problem, dismissal or a lesser sanction may be applied.

III. Procedure

Procedure is interwoven in the Policy section above.

IV. Published: Faculty Handbook

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #23

SUBJECT: Personnel file

DATE: January 16, 2008

REVISED: 02/01/2011; 03/13/2013
NEXT SCHEDULED REVIEW: This policy will be reviewed biennially and any substantive changes, as determined by the VP for Academic Affairs or the President, will also be reviewed by the University’s legal counsel. February 2015

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: Vice President for Academic Affairs
Procedure for:
Authorized by:
Issued by:  Board of Trustees

I. Purpose

The VPAA maintains faculty personnel files which include the individual’s letter of acceptance of employment, all contracts or salary agreements with the faculty member, information on rank and promotion, correspondence concerning the individual, a current curriculum vitae, and information added by the faculty member regarding current research, projects, activities, recognitions, honors, and other professional advancement such as a professional growth plan.  This file also contains formal and informal written complaints and official letters of reprimand or discipline regarding each faculty member.  Letters regarding promotion are kept in this file. Information submitted by faculty members for promotion, as well as evaluations used in this process, is kept in the Personnel File.

In an effort to maintain confidentiality, this policy spells out who and under what conditions people may view these documents.

II. Policy

The official personnel file will be kept in strictest confidence and will be available, under the restrictions of confidential use as defined in the next two paragraphs, only to the faculty member personally and/or to designated members of the faculty and administration who recommend concerning promotion, sabbaticals, awards, formal review, and retention. No information will be released for other purposes except by written consent of the faculty member, and access by designated persons for purposes of recommendation shall be limited to the time during which they are evaluating the case and recommending concerning it.

III. Procedure

During formal review and evaluation processes, including but not limited to those concerning retention/nonretention and promotion, the files shall be available for confidential use only to those persons who recommend as noted in the preceding paragraph. Files may be closed to the faculty member during the review and recommendation process. No later than 10 days after the individual is notified of the final decision, the individual shall, upon request, have the right to receive a summary of all confidential materials which were used at any level in the reviews and recommendations. The President or the President's designee shall prepare the summary, which shall be reviewed by University counsel before release to the individual.

The faculty member may, for the cost of duplication, obtain copies of any non-confidential matters in the official personnel file. Any such copies will be made by a member of the office of the Vice President for Academic Affairs or the VPAA designee. The faculty member may also provide corrections, responses, or clarifications relative to any materials in the file.

These documents will be maintained as a part of the official personnel file.

Further, the University may permit access to and copying from such files pursuant to lawful requests and identification of federal or state agencies relevant to investigations, hearings, or other proceedings pending before such agencies or the courts.

IV. Published: Faculty Handbook and Adjunct Faculty Handbook

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #24

SUBJECT: Faculty evaluations

DATE: February 9, 2011

REVISED: July 11, 2012
NEXT SCHEDULED REVIEW: February of odd-numbered years. February 2015

APPROVED BY BOARD OF TRUSTEES:  October 18, 2013

Policy for: Faculty
Procedure for: Vice President for Academic Affairs and academic department chairs
Authorized by: Vice President for Academic Affairs
Issued by:  Board of Trustees

I. Purpose

This policy statement partially addresses “Comprehensive Standard 3.7.2 Faculty Evaluation” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

II. Policy

Each year the Department Chair and the VPAA participate in a review of each faculty member. It includes reference to any self-evaluation and student evaluations available. Such evaluation may be used as the basis of discussions with the faculty member as well as for salary and status for promotion. Each faculty member produces an annual professional activities report (that includes a development plan) which is reviewed at this meeting.

III. Procedure

A.         COURSE EVALUATIONS

Course evaluations are conducted on a rotating basis. This frequency may be modified by the Academic Cabinet.

A-I  Spring 2013 Fall 2014
J-Q Fall 2013 Spring 2015
R-Z Spring 2014 Fall 2015

B.         SUPERVISORY EVALUATION
When an Instructor has his or her courses evaluated that same semester the chair of the appropriate department or the VPAA will evaluate the faculty member in the classroom.  The evaluator will observe at least one class session and meet with the faculty member to discuss observations.  If changes are made as a result of this evaluation, the faculty member is asked to submit documentation.

C.         CRITERIA
The criteria for evaluation include teaching effectiveness, evaluation of scholarship, service to Mid-Atlantic Christian University, professional activities, membership and leadership in professional organizations, community service, and church participation.
Professional degrees, awards, publications, and achievements are considered. A final document is kept on file to substantiate the evaluation instruments used and track the progress of each faculty member.

D.         USE OF DATA
Data are filed in the individual faculty member’s personnel file maintained by the VPAA.  They are one measure used to determine demonstrated competence as a teacher, which is one condition for promotion.  These files are also reviewed when a decision is being made concerning the member’s employment status.  In the event that a member is considered for dismissal on the grounds of academic incompetence or deterioration in ability to perform adequately, these data are one means of determining whether or not sufficient grounds for dismissal exist.

IV. Published: Faculty Handbook

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #25

SUBJECT: Academic Freedom

DATE: September 9, 2009

REVISED: March 13, 2013

NEXT SCHEDULED REVIEW: February of odd-numbered years. February 2015

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Department of Academic Affairs
Procedure for: Human Resource Office and the Vice President for Academic Affairs
Authorized by: Vice President for Academic Affairs
Issued by: Board of Trustees

I. Purpose

The University fosters the belief that authentic education and humanity become available to students only as they are given opportunity to experience every area of truth and reality. The University seeks to create an atmosphere in which there is a friendly forum for the discussion of ideas and the production of creative work.

II. Policy

Faculty members may exercise their freedom to think, speak, write and act within the parameters of the central convictions of the institution. The University community accepts the Word of God, revealed in the Christian Scriptures, as truth revealed by God. All faculty members must, accordingly, hold to the authority of Scripture, must believe that Jesus is Lord and Savior, and must openly seek to live in accordance with his teaching. Differences in the interpretation and application of Scripture on matters that do not undermine the foundations of the Christian faith are accepted among faculty members.

Each faculty member is required to reaffirm annually his or her belief, without mental reservation, in the Statement of Faith in the University By-laws. Further, if a faculty member becomes aware that he or she holds opinions or beliefs concerning foundational doctrines contrary to those typical of the faculty as a whole, he or she should take the initiative to alert the VPAA to this situation.

Within this framework the University guarantees to each member of its Faculty:

1. freedom to pursue and retain titles to publications, copyrights, or patents resulting from research, without any form of censorship, or reprisal, provided such activities do not interfere with the discharge of assigned academic responsibilities, do not undermine the foundational beliefs of the University and are subject to the provisions of the Intellectual Property Policy. The University may commission writing or research in which case the title and any fiduciary benefits may be retained by the University.

2. freedom of classroom discussion with the understanding that the discussion is relevant to the course objectives.

3. freedom to act, write and to speak as a citizen and a person, provided that such activities may not interfere with the discharge of assigned academic responsibilities or compromise the integrity of the University. No faculty member may act on behalf of the University without express authorization from the Vice President for Academic Affairs in consultation with the President of the University.

Academic freedom for librarians. Professional librarians are often present at the point of student contact with ideas. Therefore librarians are accorded the privileges of academic freedom when:

1. selecting publications, particularly when consulting with teaching faculty. This includes determining what to discard from an existing collection and what to accept or refuse from donors,

2. determining restrictions on circulation or access to library materials, especially when advised by teaching faculty,

3. determining the degree of prominence in shelving selected library materials,

4. issuing bibliographies that may include controversial publications, and

5. advising students what to read or study, particularly when this advice is given in response to student requests for research assistance.

III. Procedure

The Human Resource Office of the Department of Finance for MACU will distribute annually the university’s doctrinal statement to each full-time faculty member and have them sign the document.

The Vice President for Academic Affairs will include in Adjunct Faculty Contracts a line that indicates that by signing the contract the signee is in agreement with the university’s doctrinal statement.

IV. Published: Faculty Handbook and Adjunct Faculty Handbook

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy 26

SUBJECT: Professional Ethics

DATE: September 9, 2009

REVISED: 2/1/2011, 2/13/2013

NEXT SCHEDULED REVIEW: Faculty, February of odd-numbered years. February 20, 2015

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Academic Affairs
Procedure for:
Authorized by:
Vice President for Academic Affairs
Issued by: Board of Trustees

I. Purpose

The University is committed to follow the example and teaching of Jesus in word and deed. Hence its professional and ethical standards are an appeal to the highest standards of Christian behavior. A Christian professional ethic requires from every person associated with the University a high regard for co-workers, regardless of rank or seniority.

II. Policy

A. Each member of the Faculty and administration is expected to respect the person and to uphold the honor of every other co-worker in front of all students of the University.

B. No member of the Faculty will interfere in any matter between another faculty member and a student unless that teacher calls him/her in for consultation. The student shall remain anonymous to the consulting faculty member so not to bias him/her against the student. Further, a student having an irresolvable problem with a faculty member should be advised by that faculty member to follow the grievance policy as stipulated in the catalog.

C. Each faculty member and student has the right to expect that the other will respect the confidential nature of their conferences

D. Faculty members who disagree with administrative policies work through proper channels to bring about desired changes. The involvement of students in such faculty and administrative matters is considered unethical.

E. Each faculty member will assume proper share of the work of the University, strive for competence in one’s field and for increased ability as a teacher, and be aware of and adhere to the ethics of one’s discipline.

F. Faculty members are expected to conduct themselves in a manner conforming to Christian graciousness, including avoidance of any prejudicial or sexual harassment.

G. Faculty members are expected to be familiar with and adhere to FERPA regulations.

III. Procedure

IV. Published: Faculty Handbook

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #27

SUBJECT: Benefits specific to full-time faculty

DATE: September 23, 2009

REVISED: 2/1/2011, 2/13/2013

NEXT SCHEDULED REVIEW: Leadership Team, February of odd-numbered years. February 20, 2015

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Academic Affairs
Procedure for: Vice President for Academic Affairs and Faculty
Authorized by: Vice President for Academic Affairs
Issued by: Board of Trustees

I. Purpose

Faculty members are at the core of institutional teaching, learning, scholarship, and research, and therefore need to stay current, improve their own knowledge and skills, and have the opportunity to conduct research and engage in scholarship. In order to establish and sustain a culture where faculty professional development is valued and pervasive, Mid-Atlantic Christian University seeks to develop a systematic and comprehensive approach to offering and supporting activities and programs that assist and encourage members of the faculty to pursue professional development.

This policy statement partially addresses “Comprehensive Standard 3.7.3 Faculty Development” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

II. Policy

A. Sabbatical Leave
The Sabbatical Leave is considered a privilege granted by the University to a professor for the mutual benefit of both parties. A sabbatical is for research, study, writing or other creative work contributing to the upgrading of degree status, or to the professional development and effectiveness of the recipient. Professors on leave are considered to be in the continuous service of the University; hence, leaves do not affect considerations of promotion.
The University normally schedules sabbatical leaves without hiring additional personnel. By the careful scheduling of classes and by other faculty sharing teaching responsibilities, it should be possible for faculty to take a semester's sabbatical leave without being replaced during that leave.

B. Educational Leave or Short-Term Retraining Leave
A faculty member may request of the VPAA a leave of absence without salary for a specific period of time for the purpose of further study, research, or service. When such a leave is granted, the faculty member retains an inactive status position at the University and is obligated to return to active duty at the close of the pre-arranged leave period, unless unforeseen circumstances render it impossible or impractical for him or her to return.

C. Travel
Approval of and funding for faculty travel are administered by the VPAA. The amount of funding is determined by the budget. Faculty are encouraged to use these funds by submitting plans for professional travel to the VPAA. With the approval of the VPAA, funds are awarded as available in the budget. Application may also be made for additional funding for unusual opportunities and special cases. These applications are considered individually; funds are awarded as available, on a case by case basis.

D. Conferences
Conferences come under the same rules and same funding as travel.

E. Faculty Tuition Waiver
All faculty serving in a full-time capacity at the University may attend any course on a tuition free basis pending space availability, up to three semester credit hours per semester.

F. Professional membership
The administration recognizes the value of professional and leaned societies. If sufficient funds are available, the University will pay membership dues to these organizations (up to $200 for full-time faculty).

H. Advanced Education
In special situations in order to enhance the academic preparation and credentials of its faculty the University may help finance advanced education as is mutually agreed upon by the full-time faculty member and the VPAA.

III. Procedure

A. Sabbatical Leaves
The following discusses the eligibility, guidelines, obligations, and procedures of the sabbatical program.

1. Eligibility
All full-time persons with faculty status are eligible for a sabbatical after serving for seven years without a sabbatical at the University. The Academic Cabinet and the VPAA review sabbatical proposals and recommend to the President those which best conform to the guidelines.

2. Guidelines
Sabbatical leaves are granted by the President based on the following guidelines:

a. Consistency with one or more of the following purposes:

1) the improvement of teaching competence;

2) acquisition of skills or insights of value to the program of Mid-Atlantic Christian University;

3) enlarging the professor's outlook through exposure to a social and cultural context significantly different from that of Eastern North Carolina;

4) research related to one's teaching field at the University

b. Years of service since the last sabbatical (these shall be weighted heavily in determining the granting of sabbaticals but will not be the only factor);

c. The ability of the University to make adequate provisions for its academic program as determined by the Academic Cabinet and the VPAA (normally two persons from a given area are not granted leaves simultaneously);

d. Recommendation by the Academic Cabinet and the VPAA upon receipt of a proposal by September 15 preceding the fall semester of the requested sabbatical or by February 15 preceding the spring semester of the requested sabbatical. Final approval by the Academic Cabinet and the VPAA for recommendation to the President normally comes no later than December 15, if submitted in September, or May 15, if submitted in February. The President will normally respond no later than January 15 or June 15, respectively;

e. Early sabbaticals are contingent on the ability of the University to sustain the academic program as determined by the Academic Cabinet and the VPAA;
f. When a half-year sabbatical is taken, the faculty pay and benefits will remain at regular levels. When a full-year sabbatical is taken, the pay will be one-half to full pay of the regular amount, benefits will continue: health benefits will be paid at regular level, and pension contributions will be paid on the reduced pay at the regular (pre-sabbatical) percentage.

For a two semester faculty sabbatical, the determination of percent of salary (50% - 100%) will follow these guidelines:

1) A faculty member will receive full salary if he/she provides evidence in the proposal that he/she and the University will receive maximum benefits from the outcomes of the experience. Outcomes could include reasonable promise of receiving grants, publishing books and articles, or major presentations. The greater the benefit of these outcomes to all concerned, the greater the salary percentage.

2) The VPAA must approve the salary decision.
Should grant money payable to the University be secured to support a full-year sabbatical, the grant money will be expended for the following items in rank order:

1) reimburse Mid-Atlantic for adjunct pay paid by the University in excess of normally budgeted amounts;

2) restore the faculty pay and benefits to full salary;

3) reimburse the University indirect costs for the salary and other attendant costs;

4) reimburse the faculty member for any direct expenses of the sabbatical work, provided such expenses have been properly submitted and approved by the University.

3. Obligations

a. Funds received as salary from other sources during sabbaticals must be reported to the Academic Cabinet. Such funds shall be considered reimbursement for documented sabbatical expenses, including reduction of total family income, and salary beyond these expenses shall reduce University salary accordingly;

b. The professor is obligated to remain in the service of Mid-Atlantic Christian University for at least two years following the leave or repay one-half of all funding related to the sabbatical salary for each of the semesters not served;

c. Following the sabbatical, the professor is responsible for submitting a written report of activities which occurred on leave to the Academic Cabinet and for presenting an oral report to the Faculty. The written report must be submitted to the Academic Cabinet within sixty days of the beginning of the semester following the leave.

The sabbatical report should include both a summary and evidence of the leave accomplishments in relation to the sabbatical application. The appropriate administrator shall review the report as part of the prescribed evaluation process.

4. Procedures
Department Chairs will play a primary role in the sabbatical process. They will maintain careful records of sabbatical status and communicate regularly with each other in coordinating the sabbatical program. They will remain cognizant of years of service, curricular needs, and needs for faculty development in encouraging faculty within their area to apply for a sabbatical in a timely and collegial fashion. They will attempt to ensure that all faculty receive sabbaticals with reasonable frequency. Planning for a sabbatical should be a part of the Faculty Development Report each year.

5. Records and Files
The VPAA maintains the list of eligibility of faculty and is responsible, along with the Department Chair, for publishing the list of anticipated dates for sabbaticals and for notifying individuals of impending eligibility. The VPAA also maintains a file of sabbatical reports.

6. Administrators With Faculty Status
Persons with faculty status (as defined in Academic Affairs Policy #20) whose primary function is not classroom teaching may apply to the President for a sabbatical leave for up to one semester. Primary considerations for this sabbatical leave are the merit of the proposal itself and the provision for covering the duties of the person while gone.

B. Educational Leave
Requests for such leaves of absence are submitted in writing to the VPAA on or before January 31 of the preceding academic year. The request includes agreement to the above obligation together with the purpose and period of the leave. The faculty member receives a written response from the President. The time devoted to a leave of absence without salary shall not be counted toward seniority in qualifying for a sabbatical leave.

C. Short-Term Retraining Leave
Short-term retraining leaves follow the same rules and procedures as those for educational leaves.

D. Professional membership
Make written request for such payments to the VPAA.

E. Advanced Education
The faculty member will notify the VPAA of his or her desire to pursue advanced education. Upon the determination of the VPAA, the VPAA will grant credit toward the faculty member’s work load per the number of course hours that the faculty member is a student. (For example, a faculty member taking 6 hours during a fall semester will be given 6 hours credit toward his or her work load.) At the conclusion of the academic year the work load will be totaled out and any overages will be paid at the current adjunct salary rate (see Academic Affairs Policy #19).

IV. Published: Faculty Handbook

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #28

SUBJECT:  Leaves

DATE: September 23, 2009
REVISED: February 27, 2013
NEXT SCHEDULED REVIEW: Leadership Team, February of odd-numbered years. February 20, 2015

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Academic Affairs
Procedure for: Vice President for Academic Affairs and Faculty
Authorized by: Vice President for Academic Affairs
Issued by: Board of Trustees

I. Purpose

Mid-Atlantic Christian University recognizes that on a rare occasion a faculty member may need to take a leave of absence for any number of reasons. Some leaves only span a day or two while other leaves may involve weeks or months. This policy describes the types of leave available to a faculty member and to whom needs to be notified or permission sought.

II. Policy

With Pay
Faculty is expected to be in service throughout the contract period during the normal school days or for other school responsibilities. Exceptions include the official holidays announced at the beginning of each school year. Absences due to bereavement, military or civil duty, or personal days should be cleared with the Department Chair and the VPAA. All absences with pay should not total more than two weeks per semester. The University has no formal maternity/paternity leave policy for faculty. The University has no formal sick leave policy for faculty.

Without Pay
Faculty may request up to one-year leave of absence without pay. This leave normally does not compute in years of service nor does it apply to promotion computation. Positive responses to such requests are affected by the availability of replacing the faculty person for the leave period.

III. Procedure

Faculty may make such request to the VPAA.

IV. Published: Faculty Handbook

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #29

SUBJECT: Outside employment/consulting

DATE: September 23, 2009
REVISED: February 27, 2013
NEXT SCHEDULED REVIEW: February of odd-numbered years. February 20, 2015

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Faculty

Procedure for: Vice President for Academic Affairs and Faculty

Authorized by: Vice President for Academic Affairs

Issued by: Board of Trustees

I. Purpose

Mid-Atlantic Christian University believes it has hired the best faculty available. While the school desires to make its personnel available to other entities, it is important to protect individuals from compromising their primary responsibility to the institution.

II. Policy

Outside Employment
Faculty wishing to teach for other institutions or engage in other outside employment should contact the Department Chair and the VPAA for approval prior to entering into a contractual relationship. Criteria in the decision include the person's load at Mid-Atlantic for that semester, the requirements of the new assignment, the desire to help other sister institutions, and the opportunity for professional growth.

Consulting
The University encourages faculty to be involved in their field outside the University to include consulting. Any consulting, however, must be done in a manner that does not materially interfere with the person's work at the University. To this end, the following guidelines have been developed:

1. Consulting is not to result in canceling more than the equivalent of one week in a semester. Rescheduling classes is usually not an acceptable alternative to canceling classes because of the problems it creates for students.

2. Not more than 20% of the faculty member's time (the equivalent of one day a week) in a given semester may be used for consulting.

3. Consulting opportunities are not an important reason for setting up the class schedule due to the assumption that class scheduling must reflect student convenience and what best supports quality learning.

III. Procedure

Faculty should have a face-to-face meeting with their department chair and with the Vice President for Academic Affairs seeking permission.

IV. Published: Faculty Handbook

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #30

SUBJECT: Intellectual property for Faculty

DATE: September 23, 2009
REVISED: February 27, 2013
NEXT SCHEDULED REVIEW: February of odd-numbered years. February 2015

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Mid-Atlantic Christian University
Procedure for: Faculty
Authorized by: Vice President for Academic Affairs
Issued by: Board of Trustees

I. Purpose

This policy statement partially addresses “Comprehensive Standard 3.2.14 Intellectual Propert Rights” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

II. Policy

Intellectual property consists of items that one has created that are unique and that could potentially provide one with an economic benefit. Intellectual property includes inventions, web, or modular course designs, original works of authorship and trade secrets.
As a general rule, whenever intellectual property is created as a result of funds provided by or secured by Mid-Atlantic Christian University, that intellectual property shall remain the property of Mid-Atlantic Christian University, subject to the following provisions:

Any intellectual property, which is secured by a faculty member of Mid-Atlantic Christian University, if produced while engaged in normal faculty duties and not under a special study grant, shall remain the property of the faculty member (pursuant to section 201(b) of the Copyright Act).

The Finance Office of Mid-Atlantic Christian University shall maintain copyrights and other indications of ownership of intellectual property produced with funds provided by Mid-Atlantic Christian University.

RESEARCH POLICIES
Faculty are encouraged to engage in original research in whatever field of study is appropriate to the particular position, provided that they remain aware that teaching students is the primary responsibility and so long as that research does not interfere with teaching to the best of their ability.
Institutional grants applied for by the faculty member are handled according to the policy on grants. Grants made directly to the faculty member and not the University are under no University regulation.

III. Procedure

In the course of annual reviews the Vice President for Academic Affairs will monitor adherence to this policy.

IV. Published: Faculty Handbook, Adjunct Handbook

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #31

SUBJECT: Grievance policy for faculty

DATE: September 23, 2009
REVISED: February 27, 2013
NEXT SCHEDULED REVIEW: February of odd-numbered years. February 2015

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Academic Affairs
Procedure for: Faculty and Administration
Authorized by: Vice President for Academic Affairs
Issued by: Board of Trustees

I. Purpose

This Policy is intended to provide a fair, internal process for resolving employment related disputes that arise between faculty or academic staff members and other various units of the University. The formal procedures described in this Policy are intended to be used only when matters cannot be resolved informally. A faculty or academic staff member who feels aggrieved should first seek an informal resolution at the unit or department level before filing a formal grievance under this Policy.

II. Policy

The processes involved in the decisions of various units (committees, individuals, boards, or other groups) on campus may be subject to grievance action by faculty who are affected by those decisions. The decisions and persons of the various units are not themselves subject to grievance procedures.

III. Procedure

Faculty who wish to bring processes of any unit to grievance may do so through the following steps:

1. Provide a written request to the head of the unit requesting to examine the process in question with the members of the unit for possible modification. The unit may choose to uphold the original decision or decide that its process was defective. If it decides the latter, it shall initiate a new procedure and reconsider the issue again. The result of this consideration shall be communicated to the person initiating the grievance in writing. If the aggrieved party is not satisfied with this decision, he/she may initiate the second step.

2. Request in writing to meet with the unit to explain an objection to a process of the unit. After a satisfactory time for this meeting is determined, members of the unit shall be informed of the meeting along with a written explanation of the alleged grievance. The unit shall hear the grievance together with such witnesses, as it deems germane to the grievance. The unit responds in writing to the person initiating the grievance within two weeks explaining its decision concerning the alleged grievance.

Appeals
The decision of the unit may be appealed in writing to the VPAA, or the President (if the VPAA is involved), by the aggrieved person within three working days after receiving the decision of the unit. The VPAA (or President if the VPAA is involved) reviews written records of the case and renders a decision; this decision concerning the validity of the process and based upon this review is final.

IV. Published: Faculty Handbook

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #32

SUBJECT: Role & Responsibilities of Program Advisors

DATE:
REVISED: September 2003, January 2009, October 2009
NEXT SCHEDULED REVIEW: Faculty every fifth year

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Faculty and Students
Procedure for: Faculty
Authorized by: Vice President for Academic Affairs
Issued by: Board of Trustees

I. Purpose

This policy statement partially addresses “Core Requirement 2.10 Student Support Services” AND “Comprehensive Standard 3.4.6 Academic Support Services” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

II. Policy

Policy on the role and responsibilities of academic program advisors at Mid-Atlantic Christian University is clearly stated, published, and made available through the manual Policy and Procedures for Program Advisors.
For specific policy refer to the current edition of the manual.

III. Procedure

IV. Published

Policy and Procedures Manual for Program Advisors

V. Reason for Revision

Vi. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #33

SUBJECT: Teacher of record expectations

DATE: September 11, 2008
REVISED: N/A
NEXT SCHEDULED REVIEW: Every 4 years. February 2016

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Academics
Procedure for:
Authorized by:
Issued by: Board of Trustees

I. Purpose

Under unique circumstances Mid-Atlantic Christian University may choose to use an individual to teach a course who does not have sufficient credentials to meet accrediting association requirements. In such a case, MACU will assign a “Teacher of Record” (normally a full-time faculty member) to oversee a course being taught by an individual lacking credentials. What follows are the expectations of the Teacher of Record.

II. Policy

Under extenuating circumstances as determined by the Vice President for Academic Affairs (in consultation with an academic department chair) an individual may be asked to teach a course under the supervision of a regular faculty member.

III. Procedure

  • Be present in the classroom for one or more lecture days (or equivalent for intensives) every month.

  • Interact with the classroom teacher one day a month (or equivalent for intensives) in a mentoring relationship.

  • Provide input and give final approval regarding such matters as student learning objectives, assignments, textbooks, syllabus, and assessment.

  • The classroom teacher is responsible for the day by day operation of the course, the grading, and all other duties.

IV. Published: Faculty Handbook and Adjunct Faculty Handbook

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University - Academic Affairs Policy #34

SUBJECT:   Student access to Faculty

DATE: August 14, 1995
REVISED: 8/17/2005; 3/3/2013
NEXT SCHEDULED REVIEW: Every 4 years. February 2017

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Faculty
Procedure for: Faculty
Authorized by: Vice President for Academic Affairs
Issued by: Board of Trustees

I. Purpose

Mid-Atlantic Christian University believes that there is great benefit to the school in using part-time faculty (aka adjunct faculty). However, the nature of a part-time faculty member may create unintended difficulties when it comes to students having access to part-time faculty.
Due to the nature and demands of their job, full-time faculty are to make an asserted effort at being available for students.

II. Policy

A. Part-time faculty must be reasonably accessible to students outside of scheduled class times. The university will maintain an “adjunct office” where part-time faculty may schedule appointments with students. The instructor is to include in the course syllabus such information as when and where students may consult him/her on-campus, email address, and phone numbers (with any restrictions for calling).
B. The following expectations are for all University personnel when interacting with students.

Responding to voicemail

Within 24 hours

Responding to email messages

Within 24 hours

Grading Papers

Within 7 calendar days of an assignment being submitted

Quality of Feedback

Specific, regular and detailed feedback showing major errors of omission or commission of content and/or writing style. Provide the student with sufficient insight to do better in subsequent assessments.

Keeping appointments with students

100% of the time

III. Procedure

A. All faculty (full-time and part-time) should include contact information on syllabi.
B. Full-time faculty should post of their office doors at least 8 hours a week to be available for student appointments.

IV. Published: Faculty Handbook and Adjunct Faculty Handbook

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #35

SUBJECT: Guidelines for Approval of Online Courses offered through Consortia Agreements

DATE: February 18, 2004
REVISED: 8/18/04, 2/1/11, 2/13/13
NEXT SCHEDULED REVIEW: Faculty, biennially, February 2015

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Academic Affairs
Procedure for: Academic Affairs Administration and Faculty
Authorized by: Vice President for Academic Affairs
Issued by: Board of Trustees

I. Purpose

Through different consortia agreements, Mid-Atlantic Christian University provides a number of courses which students may elect to take in distance education format. The quality of all work offered via this format will be assured as follows.

II. Policy

A. Faculty:
The teacher of the course must be eligible to serve as an adjunct at Mid-Atlantic Christian University.
B. Instruction:
Each syllabus will be scrutinized by the appropriate Mid-Atlantic Christian University department chair and, where applicable, another instructor to assure the quality of the following aspects of the course:

  • Course objectives
  • Course requirements
  • Level and nature of assignments
  • Textbooks
  • Tests and examinations

III. Procedure

A formal review process has been established and is implemented by the Academic Affairs office. Records of approved courses are maintained in the Academic Affairs office.
In addition, the appropriate department chair will evaluate the effectiveness of the distance instructor’s interaction with students.

IV. Published

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #36

SUBJECT: Criteria for Conducting Business Electronically

DATE: January 21, 2010
REVISED:
NEXT SCHEDULED REVIEW: February biennially. February 20, 2014

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Vice President for Academic Affairs and Faculty
Procedure for: Vice President for Academic Affairs and Faculty
Authorized by: Vice President for Academic Affairs
Issued by: Board of Trustees

I. Purpose

With the aid of technology it is now possible to accomplish things electronically instead of having to rely upon face-to-face meetings. This new modality also allows for a quicker decision making ability by allowing some discussion to happen electronically. This policy is by the faculty to establish parameters on what they are willing to do electronically.

II. Policy

The following criteria will be followed when conducting faculty business via electronic means:

1) Approval of minutes via email is okay as long as the tally of the votes is reported in the minutes for the following meeting. In addition, if a correction is made to the minutes via the electronic approval process, faculty must be made aware of the correction so they can approve it.

2) All policies must be approved in a face-to-face meeting; however, email discussions prior to a face-to-face policy vote are encouraged if they will help to expedite the faculty meeting.

3) Voting for Teacher of the Year or other such items which require no discussion may be done via email.

4) Discussions to conclude business started in the faculty meeting that will result in a proposal may be done via email.

5) Any request to move an email string discussion to face-to-face discussion will be respected.

III. Procedure

IV. Published: Faculty Handbook

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #37

SUBJECT: Definition of Credit Hour

DATE: November 9, 2012
REVISED:
NEXT SCHEDULED REVIEW: every fourth year. February 2016

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Academic Affairs
Procedure for: Faculty
Authorized by: Vice President for Academic Affairs
Issued by: Board of Trustees

I. Purpose

The Southern Association of Colleges and Schools Commission on Colleges (SACS) has established the following federal requirement to be included in the Principles of Accreditation:

The institution has policies and procedures for determining the credit hours awarded for courses and programs that conform to commonly accepted practice in higher education and Commission policy. (See Commission policy “Credit Hours.”) (Federal Requirement 4.9)

This federal requirement addresses the U.S. Department of Education expectation that recognized accrediting commissions require an institution to have a policy that outlines how an institution defines and awards credit hours for courses and programs. The institutional policy should be consistent not only with “commonly accepted practice,” but also the following definition of a credit hour:

Federal Definition of the Credit Hour. For purposes of the application of this policy and in accord with federal regulations, a credit hour is an amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutionally established equivalency that reasonably approximates

1. Not less than one hour of classroom or direct faculty instruction for approximately fifteen weeks for one semester or trimester hour of and a minimum of two hours out of class student work each week credit, or ten to twelve weeks for one quarter hour of credit, or the equivalent amount of work over a different amount of time, or

2. At least an equivalent amount of work as required outlined in item 1 above for other academic activities as established by the institution including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours.
(See http://www.sacscoc.org/pdf/081705/Credit%20Hours.pdf )

This policy statement also partially addresses “Comprehensive Standard 3.4.6 Practices of Awarding Credit” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

II. Policy

Credit Hour Defined

Semester hours shall be equivalent to the commonly accepted and traditionally defined units of academic measurement in accredited institutions. Academic degree or academic credit-bearing courses are measured by the learning outcomes normally achieved through 45 hours of student work for one semester credit. (One credit/semester hour is 15 hours of academic engagement and 30 hours of preparation.)

This formula is typically referred to as a Carnegie unit and is used by the American Council on Education in its Credit Recommendation Evaluative Criteria.

Student work includes direct or indirect faculty instruction.

- Academic engagement for traditional on-campus, face-to-face courses will normally be met by the regular meeting of the course for approximately 15 hours for each credit hour granted. In the case of on-line courses academic engagement may include, but is not limited to, submitting an academic assignment, listening to class lectures or webinars (synchronous or asynchronous), taking an exam, completing an interactive tutorial or computer-assisted instruction, attending a study group that is assigned by the institution, contributing to an academic online discussion, initiating contact with a faculty member to ask a question about the academic subject studied in the course, conducting laboratory work, and completing an externship or internship.

- Preparation is typically homework, such as reading and study time, and completing assignments and projects. Therefore, a 3 credit hour course would require 135 hours (45 hours of academic engagement and 90 hours of preparation).

All student work must be documented in the curriculum materials and/or syllabi, including a reasonable approximation of time required for the student to complete the assignments. Evaluation of a student’s work must be identified as a grading criterion and weighted appropriately in the determination of a final grade for a course.

III. Procedure

Documenting Credit Hours

Activity

Assignments

Estimated hours for the average student

Academic Engagement

Listening to or reading course lectures: 25 pages per hour

 

Reading additional website documents: 25 pages per hour

 

Audio and video: 22 pages per hour

 

Reading discussion forums and making responses: 1 hour per week

 

Presenting and reading student reports: 1 hour per week

 

Taking quizzes and exams: .5 hours per week

 

TOTAL: should be at least 15 hours per semester multiplied by the number of credit hours for the course

 

Preparation

(outside of

class)

Required textbooks, ordinary reading level: 30 pages per hour

 

Required textbooks, difficult reading level: 25 pages per hour

 

Reaction/reflection papers and book reports: 1 hour per page

 

Case studies: 1 hour per page

 

Research papers: 3 hours per page

 

Study for quizzes and exams:

 

Project, journaling, or other assignments:

 

TOTAL: should be at least 30 hours per semester multiplied by the number of credit hours for the course

 

 

 

 

Overall Total

Should be at least 45 hours per credit hour (or 135 hours for a 3 credit course).

 

The average adult reading rate is 250 words per minute with 70% comprehension. [Smith, Brenda D. “Breaking Through: College Reading” 7th Ed. Longman, 2004]

Reading for learning (100-200 wpm); reading for comprehension (200-400 wpm); and skimming (400-700 wpm). With an average of 400 words per page, at 200 words per minute a student should read around 30 pages per hour (200 words per minute x 60 = 12,000 words per hour divided by 400 = 30 pages per hour). Therefore, we are using 25-30 pages per hour.

Audiobooks are recommended to be 150-160 words per minute or 22 pages per hour.
Reading on Monitor: 180-200 wpm or 27 pages per hour.
Slide presentations are closer to 100 wpm or 15 pages per hour.

Verifying Student Workload

Instructors must verify a student’s workload in some manner. One way to document how many hours students are spending to complete a task is to survey students at the end of each semester. This data could be gathered from students with each submitted assignment. In the case of online courses instructors should not rely upon the amount of time a student spends in the learning management system as the only source of verification. (Students could be logged in and not doing any work.)

Faculty (or course developers) will be asked to submit to the department chair or vice president for academic affairs a summary of the computation of work load for each course when it is designed and when the course undergoes regular periodic review. The guidelines in this policy about computation of workload are guidelines and the credentialed faculty member or course developer has freedom to make necessary adjustments based upon his or her professional judgment.
This policy is modified from B.7. – Guide to Subject Specialists on Determining Credit Hours by the Accrediting Commission of the Distance Education and Training Council.

IV. Published: MACU Faculty Handbook

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #38

SUBJECT: Determining and Awarding Credit

DATE: Historic
REVISED:
NEXT SCHEDULED REVIEW: Faculty, every third years. February 2016

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Academic Affairs
Procedure for: Academic Affairs
Authorized by: Vice President for Academic Affairs
Issued by: Board of Trustees

I. Purpose

This policy statement partially addresses “Comprehensive Standard 3.4.6 Practices of Awarding Credit” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

II. Policy

Cross-reference Academic Affairs Policy 37 “Definition of a Credit Hour.”

  • Courses taught in formats shorter than the semester length must maintain the standard of 1 credit hour (50 minutes of instruction) per week or its equivalent for a semester of 15/16 weeks.

  • Courses that combine lecture or other instruction with student practice during classroom hours meet more than one hour per week for each semester hour of credit. Examples include the following:

  • Computer science (1 hour instruction plus 1 hour lab = 1 credit hour).

  • One semester hour of credit is awarded for one-half hour of private instruction per week. Examples include the following:

  • Voice and piano

  • Courses in which the student does independent study under the direction of the instructor award 1 credit hour for the equivalent of 15 lecture hours.

  • Courses which include lecture and field experiences meet the minimum through various following combinations. For example:

  • LE 402 Strategic Management employs

  • Classroom and private instruction

  • Field experience – 3 hours equals 1 lecture hour.

  • Internships

  • 1 credit hour awarded upon completion of 50 hours of on-site mentored experience.

Levels of credit: Faculty are expected to provide instruction appropriate to the level of credit awarded for a course. The University recognizes the principle of progressive expectations, moving from courses which survey bodies of information or hone basic skills to those which require synthesis and application of information already gained in prerequisite courses.

Assignments appropriately increase in length, in complexity, and in the level of skills which must be used to accomplish them successfully as the student moves from lower to upper level courses. The student appropriately can be expected to move up through the domain of cognitive skills: recall of knowledge, comprehension, application, analysis, synthesis, and evaluation.

  • Writing assignments:
    100-level courses require short reports and papers, with each increasing level requiring longer reports and research papers. More skill in use of style may be expected. The student’s input should move up from such tasks as defining and identifying, through summarization and interpretation, comparison and contrast, analysis, compositions and proposals, and generating criteria.

  • Projects:
    Lower level courses include projects requiring students to use such skills as labeling and showing, but they should move up through skills such as debating, dramatizing, diagramming, creating, and judging.

  • Reading:
    100-level courses use reading assignments which are simpler and briefer than those in 200-level courses, with each level increasing demands upon the student’s ability to respond to what he reads. He should move from such skills as underlining to outlining, organizing, identifying problems, problem solving, and assessing.

  • Testing:
    Lower level courses appropriately use frequent quizzes and a large percentage of objective items on tests. Higher level courses increasingly emphasize discussion questions, with their demand for interaction with the course material. The student should move up from such skills as listing and describing, through explaining, giving examples, distinguishing, developing, and rating.

Assignments. The administration recognizes that different teachers and different materials will result in quite different kinds and amounts of assignments in the various courses. Certain cautions may be appropriate for all, however:

  • Keep assignment loads proportionate to those made by other faculty so that students will not be overloaded. Standard University procedure is to have students make an average of two hours outside preparation for each hour of classroom lecture.

  • Discuss types of assignments with fellow teachers so that there is no over- or under-emphasis on one type of assignment during a typical semester.

  • Consult the University calendar and help students avoid major deadlines at recognized problem times.

III. Procedure

The Vice President for Academic Affairs and Academic Department chairs will review syllabi and new course proposals to assure compliance with these guidelines.

IV. Published: Faculty Handbook

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #39

SUBJECT: Library Support and Patron Responsibilities

DATE:
REVISED: August 1998
NEXT SCHEDULED REVIEW: February every fifth year, February 2014

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Mid-Atlantic Christian University Library patrons
Procedure for: Library Director
Authorized by: Vice President for Academic Affairs
Issued by: Board of Trustees

I. Purpose

This policy statement partially addresses “Comprehensive Standard 3.8.2 Instruction of Library Use” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

II. Policy

Policy on library support of patrons and patron responsibilities to the library of Mid-Atlantic Christian University is clearly stated, published, and made available through the Library Handbook.

For specific policy refer to the current edition of the handbook.

III. Procedure

The Library Director is responsible to ensure that the Library Handbook is kept current (new edition published at least every other year) and the library committee will review the Handbook and make decisions.

IV. Published

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #40

SUBJECT: Library Support and Faculty Responsibilities

DATE: Historic
REVISED: August 1998; February 13, 2013
NEXT SCHEDULED REVIEW: February every fifth year, February 2018

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Library Staff and Faculty
Procedure for:
Authorized by:
Issued by: Board of Trustees

I. Purpose

This policy statement partially addresses “Comprehensive Standard 3.8.1 Learning/Information Resources” of the Southern Association of Colleges and Schools Commission on Colleges, Principles of Accreditation (2012 edition).

II. Policy

Policy on library support of the curriculum and faculty responsibility to the library of Mid-Atlantic Christian University is clearly stated, published, and made available through the Faculty Library Handbook.

For specific policy refer to the current edition of the handbook.

III. Procedure

Making Changes to the Faculty Library Handbook. Any full-time faculty member or the library committee may recommend a change to the Faculty Library Handbook. Requests may be made at anytime but a formal review by the library committee should be made at least once every two years. Upon recommendation of the library committee the proposed change will be brought before the faculty for approval.

The Library Director is responsible to ensure that the Library Handbook is kept current (new edition published at least every other year).

IV. Published

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #41

SUBJECT: Limiting preaching courses to male students

DATE: April 4, 1997
REVISED: 10/8/08, 02/13/13
NEXT SCHEDULED REVIEW: Every 2 years, February 2015

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Students
Procedure for: Faculty and Administration
Authorized by: Vice President for Academic Affairs
Issued by: Board of Trustees

I. Purpose

As an institution Mid-Atlantic Christian University endeavors to remain faithful to the principles and practices prescribed and demonstrated in the New Testament. In light of apostolic teaching, inspired by God, the university endeavors to remain consistent with the apostolic tradition and to prepare men for church leadership roles (e.g., preachers and elders). Since we believe these roles to be male-held positions we have established this policy.

II. Policy

A. Courses whose purpose is how to write and deliver sermons will be open to male students only.

B. The University maintains that there are no differences of worth or importance to God or to His Church between male and female. Both genders are seen as having key roles in the Church. This policy is in no way intended to portray such a difference, only to be consistent with Scripture regarding roles men and women may fill in the Church. The University believes these principles to be applicable to all generations, regardless of current philosophies. Numerous examples of women serving faithfully in evangelistic settings and teaching of other women and young people abound in Scripture. However, we believe it is clear that the task of preaching is reserved for men.

III. Procedure

Advisors and the University Registrar will monitor enforcement of the policy.

IV. Published: MACU Academic Catalog

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #42

SUBJECT: Late Enrollees

DATE: February 11, 2009
REVISED: July 11, 2012
NEXT SCHEDULED REVIEW: Faculty, biennially in February of odd-numbered years. February 2015

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Registrar and Faculty
Procedure for: Registrar and Faculty
Authorized by: Vice President for Academic Affairs
Issued by: Board of Trustees

I. Purpose

The University recognizes that in rare circumstances a student may be hindered from starting a course or an academic term at the scheduled start date. The following guidelines are to be followed for students who start a course or an academic term late.

II. Policy

1) No student may be added to a course after the equivalent of 2 weeks beyond the official start date of the course. This date will be published in the Academic Calendar (Last Day for Drop/Adds). If the course is an 8-week online course, no student may be added after the first 3 days.

2) If the instructor has an attendance policy, the absences incurred between the official start date of the course and the enrollment of the student will not be counted against the student.

3)Any assignments missed must be completed no later than the equivalent of 4 weeks beyond the official start date of the course.

III. Procedure

IV. Published: Faculty Handbook, University Catalog

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #43

SUBJECT: Challenging and/or Changing Final Grades for Semester

DATE: 1/18/1995
REVISED: 10/8/2008; 3/3/2013
NEXT SCHEDULED REVIEW: every fourth year, February 2017

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Registrar and Faculty
Procedure for: Academic Affairs Office and Faculty
Authorized by: Vice President for Academic Affairs
Issued by: Board of Trustees

I. Purpose

The proper assignment of grades is a crucial part of a faculty member’s teaching role, and thus should be carefully calculated and considered. Grades should only be assigned after careful consideration of students’ work, and should follow any grading policies established in course syllabi.

Because grades are such an important part of the academic process, there must be a provision for seeing that these grades are accurate. As a result, there must be a provision for changing grades that are incorrect. Such grade changes, however, should be very carefully guarded and made only in extreme circumstances. Certainly grade changes should never be made due to pressure or negotiation by a student, or to reflect work that was performed after the deadline for grade submission. Grade changes should only be made for a calculation error or an error in recording.

II. Policy

Disputes about final grades must be resolved by the end of the following semester after the grade was assigned. Grades that are not contested before that time are final. Disputes concerning a course grade are resolved through conferences between the student and the faculty member who assigned the grade. If still dissatisfied, students may appeal in writing to the chairperson of the department, who will conduct an investigation. If the instructor of the course also is the department chairperson, the Vice President for Academic Affairs will handle grade appeals.

III. Procedure

If a grade has been issued in error due to miscalculation or an error in recording, the faculty member should request from the Registrar approval for the grade change. Responsibility for assignment of the final grade lies with the professor; responsibility for approval of the grade change (after the deadline for grade submission) lies with the VPAA.

IV. Published

Academic Catalogs, Faculty Handbook, Adjunct Handbook

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #44

SUBJECT: Grade forgiveness

DATE: May 21, 1999
REVISED: 10/8/08, 3/16/11
NEXT SCHEDULED REVIEW: Faculty, biennially, February 2015

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Registrar and Students
Procedure for: Registrar
Authorized by: Vice President for Academic Affairs
Issued by: Board of Trustees

I. Purpose

Mid-Atlantic Christian University recognizes that sometimes students underperform in a course and at a future date they may desire to repeat a course. This policy allows students the ability to repeat courses.

II. Policy

A. A student may retake a MACU course in which he earned a grade of C- or below. Both grades will remain on the transcript, but the highest grade earned will be calculated in the student’s grade point average. The first grade(s) will still appear on the transcript with an indication that the course has been repeated.
B. There is no limit to the number of times a student may repeat a course. Veterans should consult with the Registrar or their D.V.A. representative regarding the latest regulation relative to repeating a course.

III. Procedure

IV. Published: MACU Catalog

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #45

SUBJECT: Correspondence work during final semester

DATE: May, 5, 1999
REVISED: 3/17/08, 2/13/13
NEXT SCHEDULED REVIEW: biennially, February 2015

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Academic Affairs
Procedure for: Registrar and Students
Authorized by: Vice President for Academic Affairs
Issued by: Board of Trustees

I. Purpose

In an effort to assist students and the academic affairs office prepare for end of semester and graduation preparation it has become necessary to “encourage” students in self-paced correspondence courses.

II. Policy

A. Any applicant for graduation who is enrolled in a correspondence course (self-paced) during the final term before his graduation will be charged a processing fee of $100.00. This is a refundable fee when the official transcript for the correspondence course is in the MACU Registrar’s office on or before:

Graduation Transcript deadline
January November 1
May April 1
August July 1

The student will be eligible for all relevant honors.

B. The fee is not refundable if the deadline is missed. However, the student will be permitted to graduate if within 15 days of the appropriate transcript deadline one of the following is true:

- The final grade can be verified to MACU by the student or the institution offering the course.
- The correspondence school can verify that it has received every assignment in the course (and grades already received indicate successful completion).

In either of these cases, the fee is not returned. The student is not eligible for relevant honors.

III. Procedure

IV. Published: As Registrar's Information Sheet for Final Year Correspondence

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #46

SUBJECT: Academic Honors

DATE: May 26, 1994
REVISED: 9/30/00, 2/8/12
NEXT SCHEDULED REVIEW: every fourth year, February 2016

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Academic Affairs
Procedure for: Registrar’s Office
Authorized by: Vice President for Academic Affairs
Issued by: Board of Trustees

I. Purpose

In order to encourage academic excellence, MACU will honor academic achievement.

II. Policy

A. Dean’s List: The Dean’s List is comprised of students who took 12 credit hours in an academic term and earned at least a 3.5 GPA. The names of students who comprise the semester Dean's List will be published in alphabetic order, in locations such as bulletin boards, The Messenger, electronic media, etc. Students who earned a 4.0 GPA will be designated by an asterisk.

B. Graduation Honors:

1. Associate Degree: The university will recognize those candidates for associate degrees whose cumulative grade point average is 3.5 or above at the time of graduation. The phrase "Honors" will appear in the printed program as well as on the diplomas.

2. Baccalaureate Degree:

a. Any student who qualifies for graduation with any baccalaureate degree is eligible for the academic honors of Summa Cum Laude, Magna Cum Laude, and Cum Laude.

b. To qualify for honors, a student's minimum cumulative grade point average, including all transfer hours used for graduation, must be:

3.900 - 4.000 Summa Cum Laude (with highest honor)
3.700 – 3.899 Magna Cum Laude (with great honor)
3.500 – 3.699 Cum Laude (with honor)


c. In addition to the criteria cited above, the following are considered in determining the valedictorian and salutatorian for the School of Undergraduate Studies:

1) A minimum of 64 hours must have been successfully completed in MACU courses.

2) All MACU hours must be counted in the average.

3) A student who has been judged guilty of academic dishonesty (see Catalog) will not be eligible for the honor of valedictorian or salutatorian in the same academic year.

4) The student must participate in the May commencement service.

5) A student only completing the B.Th. will not be eligible for the honor of valedictorian or salutatorian.

3. Marshals:

a. To be eligible to serve as marshal, a student must have a minimum of junior standing, with enough credit hours that it would be feasible for him to graduate with the baccalaureate degree in the following academic year.

b. The student must have completed a minimum of 60 credit hours at Mid-Atlantic

c. If a student anticipates using transfer hours for graduation that transfer work must be included in figuring his cumulative average.

d. The two eligible students with the highest averages at midterm of the spring semester will be asked to serve as first and second head marshals for the Commencement services.
Those students with the next highest averages will be asked to serve as additional marshals.

e. A student who has served once as first or second head marshal may not serve as head again.

f. A student who has been judged guilty of academic dishonesty (see Catalog) will not be eligible for the honor of marshal in the same academic year.

III. Procedure

IV. Published: MACU Catalog

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #47

SUBJECT: Academic consequences for students suspended for disciplinary reasons

DATE: Historic
REVISED: 09/09/2009, 03/16/2011
NEXT SCHEDULED REVIEW: February of odd-numbered years. February 2015

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Academic Affairs
Procedure for: Registrar’s Office
Authorized by: Vice President for Academic Affairs
Issued by: Board of Trustees

I. Purpose

The policy was created to address questions as to how to treat a student’s current academic registration who has been suspended for non-academic reasons in the middle of a term.

II. Policy

When a student has been suspended in the middle of a term for disciplinary reasons:

1) The student will be withdrawn from any courses currently in process and receive a grade of W for the course.

2) For courses completed prior to the suspension the course grade earned will be recorded.

III. Procedure

A notation will be made on the student’s official transcript that he/she was subjected to disciplinary suspension.

IV. Published: Faculty Handbook

V. Reason for Revision

VI. Appendices

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Mid-Atlantic Christian University Academic Affairs Policy #48

SUBJECT: Academic Honesty Policy

DATE: January 19, 2012
REVISED:
NEXT SCHEDULED REVIEW: February biennially. February 2014

APPROVED BY BOARD OF TRUSTEES: October 18, 2013

Policy for: Administration, Faculty, and Students
Procedure for: Faculty and Students
Authorized by: Vice President for Academic Affairs
Issued by: Board of Trustees

I. Purpose

Mid-Atlantic Christian University aims to help students think biblically in all areas of life. Thinking biblically requires an individual’s genuine engagement with information and ideas in the light of Scripture. Truthfulness, honesty, and integrity are therefore essential in education as they are the foundation of mutual trust and respect. For these reasons, Mid-Atlantic Christian University expects the highest standards of integrity and honesty in academic work. This policy explains those expectations so that students will know what is acceptable and what is not in their academic assignments.

II. Policy

Definitions

- Dishonesty: This lack of integrity includes lying, cheating, fabricating information, or deceiving. Examples include such things as, but not limited to, copying from the examination paper of another person or letting one’s own examination paper be copied, using unauthorized aids to complete assignments or tests, submitting the same paper in different courses without the instructor’s knowledge, or showing an examination to a student who has not yet taken it.

- Plagiarism: This type of dishonesty is intentionally or unintentionally representing the words or ideas of another person as one’s own in any academic exercise. Examples include submitting an assignment as one’s own work when it was written by someone else, failing to state the sources of ideas, or failing to provide citations for quotes.

- Levels of Plagiarism: Since plagiarism covers both intentional and unintentional dishonesty, an instructor may distinguish between minor and major plagiarism before prescribing a penalty, as follows:

a. Minor Plagiarism: This is the use of a small amount of another person’s words or ideas without citation, revising another person’s material only slightly to appear as one’s own ideas, or using quotations without citing the source.

b. Major Plagiarism: This is the use of larger amounts of another person’s words or ideas without citation or revising this larger amount of another person’s material only slightly from the original.

c. Complete Plagiarism: This is the use of the overwhelming majority of another’s person’s words or ideas without citation or revising. Examples include submitting a paper or other work obtained from a Website or other source; submitting another person’s work for an assignment.

Penalties
The penalty for minor plagiarism or any other academic dishonesty deemed minor by the instructor may be determined by the instructor. The instructor may decide to counsel the student, issue a verbal warning about the meaning and consequences of plagiarism. In addition, the faculty member may, at his/her discretion, do one or more of the following:

- For the first offense the instructor will normally issue a grade of zero for the assignment and no opportunity to resubmit the assignment.
- For the second offense (in the same or more courses) the instructor will normally give a failing grade in the course.
- For the third offense the VPAA will normally dismiss the student from the university.
- When the major plagiarism or cheating violation is a complete instance of violation the penalty will likely go straight to steps 2 and 3.
- The offense will be placed on the student’s permanent record only if he or she is dismissed from the university.

The penalty for major plagiarism or any other academic dishonesty deemed major by the instructor is to report the offense to the Vice President for Academic Affairs by using the Academic Dishonesty Notice form and to produce the evidence for the offense.

- For the first offense the instructor will normally issue a grade of zero for the assignment and no opportunity to resubmit the assignment.
- For the second offense (in the same or more courses) the instructor will normally give a failing grade in the course.
- For the third offense the VPAA will normally dismiss the student from the university.
- When the major plagiarism or cheating violation is a complete instance of violation the penalty will likely go straight to steps 2 and 3.
- The offense will be placed on the student’s permanent record only if he or she is dismissed from the university.

Appeals
The student may appeal the penalty by submitting within seven days a written request to appear before the Academic Dishonesty Committee made up of faculty members and the VPAA. The student may make his or her case for reduction or elimination of the penalty to this committee. The committee will notify the student of its decision in writing and that decision will be final.

III. Procedure

IV. Published:

Faculty Handbook, Faculty Policy Manual online education, Adjunct Handbook, Catalogs, Course Syllabi

V. Reason for Revision

VI. Appendices

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